Job description
Dona Ana Community College (DACC) is a responsive accessible, comprehensive, learning-centered community college dedicated to a diverse population of learners in support of student success, workforce and economic development and lifelong learning. Established in 1973 at the request of the Gadsden, Hatch and Las Cruces school boards, DACC continues to meet the educational needs of county residents by providing instruction leading to associate degrees and technical certificates as well as community and adult education opportunities. As the second largest community college in the state, DACC offers accessible and affordable higher education opportunities to more than 18,000 students annually with eight learning sites county-wide. As part of New Mexico State University, DACC is accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.
We invite you to take the first step to a successful and rewarding career at
https://talent.nmsu.edu/
Job Duties and Responsibilities
- Answers telephone and greets visitors giving general information in response to inquiries.
- Delivers oral and written messages to staff and instructors.
- Operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
- Orders, stocks, and distributes office supplies.
- Sorts, screens, and distributes incoming and outgoing mail.
- Maintains telephone records.
- Operates office equipment such as copiers, and personal computers, found in the office workspace.
- Types routine letters and labels.
- Greets and directs visitors, as and when appropriate.
- Uses Microsoft Excel, Word, and Teams to track daily work and projects.
- Processes documents or forms according to instructions.
- Respond promptly to emails, texts, and phone calls from staff and instructors.
- Schedule, proctor, and score adult learner assessments.
- Provide general technical support communication with staff, adult learners and instructors.
- Create assessment tickets using the national testing companies processes.
- Perform other duties as assigned.
Under direct supervision, performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents.
Classification Standard Duties
Establishes, maintains, processes, and updates files, records, certificates, and/or other documents. Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities. Performs a wide variety of typing assignments which are sometimes confidential in nature. Operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials. Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules. Makes travel and lodging arrangements, either directly or through travel agencies. Orders, stocks, and distributes office supplies. Performs a range of staff and/or operational support activities. May serve as a liaison with other departments on basic administrative and/or operational matters. Sorts, screens, and distributes incoming and outgoing mail. Drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment. May instruct and oversee the activities of student employees performing the same type of work. Greets and directs visitors, as and when appropriate. Resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required. Performs miscellaneous job-related duties as assigned.
Knowledge
Knowledge of administrative and clerical procedures. Knowledge of supplies, equipment, and/or services ordering and inventory control.
Skills
Skill in records maintenance; skill in the use of operating basic office equipment; word processing and/or data entry skills; organizing and coordinating skills; receptionist skills.
Abilities
Ability to perform simple accounting procedures. Ability to communicate effectively, both orally and in writing. Ability to maintain calendars and schedule appointments. Ability to understand and follow specific instructions and procedures; ability to maintain confidentiality of records and information. Ability to create, compose, and edit written materials.
Required Education
High School diploma or GED certificate.
Required Experience
One (1) years of experience related to the standard duties as outlined.
Equivalency Completion of a post-secondary degree or certificate may substitute for years of experience. Preferred Qualifications
One or more years experience in adult or higher education.
Required Certification/License Special Requirements
Other Departmental Requirements
Standard Work Schedule Standard (M-F, 8-5) If not a Standard Work Schedule, please describe Physical Work Location State NM-New Mexico Physical Work Location County, if in New Mexico DA-Dona Ana Work Site DACC Chaparral Learning Center Contingent Upon Funding Contingent upon external funds Bargaining Unit Eligible Posting Announcement Statement This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME). Tenure Track Posting Date 04/21/2023 Closing Date 05/05/2023 Anticipated Job Begin Date (optional) Anticipated Job End Date, if applicable (optional) Open Until Filled No Special Instructions to Applicants
The electronic application is the
official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.
Quicklink for Posting https://jobs.nmsu.edu/postings/50469
Working Conditions and Physical Effort
Environment
Work is normally performed in a typical interior/office work environment.
Physical Effort
Light physical effort. Effort applies to no more than two (2) hours per day.
Lifting Requirements
Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk
No or very limited exposure to physical risk.
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