Admin Assistant & Office Manager

About CoSchedule:

Our customers know us as the #1 marketing calendar that helps them save a ton of time and get more traffic. Our team knows us as the best place in North Dakota to do what you love, and love what you do. Every. Day.

You should know us as a startup (with all the perks), and the fastest growing technology company in North Dakota. Every day we build, market, and support an amazing product that customers from 100+ countries love. Are you ready to join us?

The Role:

We are looking for a part-time Assistant & Office Manager to handle a variety of personnel related and administrative duties from our Fargo office. You will be responsible for maintaining a clean and enjoyable working environment for the team, assisting with general duties assigned by the administration team, basic HR activities & generally the first face we see when walking into our Fargo, ND building.

This position is part-time, Monday-Friday, expected to be 20-25 hours per week generally between the hours of 10a-3p (leave by 1p on Friday's in the summer) & fully in-office. This role is paid per hour & does not include additional benefits (medical, dental, vision, etc.).

As the Admin Assistant & Office Manager, you will:

• Be the first person to greet anyone coming into the CoSchedule office space
• Act as the CoSchedule team's assistant for office related requests
• Be responsible to maintaining office operations per CoSchedule's office standards on a day to day basis
• Prepare the office space for employee (FTE's, interns, etc.) onboarding, off-boarding & similar activities
• Setup & maintain all workspaces within the office
  
• Responsible for ensuring the office has the proper supplies at all times
• Act as a liaison to certain building vendors (e.g. cleaners, snow removal, etc.)
• Help coordinate & execute duties as it relates to managing the entire CoSchedule building which includes various tenants
• Running errands, as needed, to support the team, needs of the office & needs of the building
• Will schedule meetings, book travel, book interviews, schedule company/office events & so on
• Be part of CoSchedule's administrative team & execute duties as assigned by this team
  
• Assist CoSchedule's leadership team with any tasks or duties as assigned

• Assist the HR Coordinator with any tasks as assigned
  
• Report to the COO

The Musts:

• Part-time (estimating 20-25 hours per week with a schedule that can be negotiated during the interview process)
• An in-office employee within our Fargo, ND office
  
• Can be successful in using the tools within Google Office Suite
• Comfortable with basic IT related tasks such as setting up employee workspaces
• Detail oriented + self-starter
• Ability to handle data with confidentiality
• People like you and they like to be around you
• All other duties as assigned

The That’d Be Greats:

• Office management &/or executive assistant experience
• Experience with BambooHR or similar tools
• Experience in a small to medium size business in a similar position

The Perks:

• Free Parking
• Free coffee, tea, soda, water - all the hydration you need!
• Company supplied MacBook Pro
• Casual dress Monday, Tuesday, Wednesday, Thursday…and Friday.
• We hold an annual Bratwurst Blowout that sometimes includes Bratwursts but always fun
• Unpredictable appearance of breakfast pastries
• Free faxing! (…for all your faxing needs.)