Job description

Make-A-Wish® New Jersey, creating life-changing wishes for children battling critical illnesses in the Garden State with the belief that a wish experience can be a game-changer, seeks a full-time accounting professional to join our team at our Monroe Township, NJ castle facility. This is a great opportunity to share in the power of a child’s wish come true, at one of the leading Make-A-Wish chapters in the country, as well as play a crucial role in our success, make an immediate impact, and experience profound job satisfaction and fulfillment.

Primary Duties:

1. Accounts Payable Processing and Payment of Expenditures - Invoices, business credit and debit cards, employee expense reimbursements, volunteer expense reimbursements, purchase order management.

1. Accounts Payable Processing:

• Preparing and processing payments to vendors in a timely manner.
• Ensuring that invoices are accurate and comply with company policies and procedures.
• Resolving discrepancies with invoices and communicating with vendors to resolve payment issues.
• Maintaining accurate records of all accounts payable transactions.
• Working with other departments and Board Members within the organization to ensure that all invoices and payments are properly authorized, signed, and approved.
• Preparing monthly journal entries and underlying support for accounts payable activities and providing analysis as needed.
• Identifying opportunities to improve accounts payable processes and implementing process improvements where appropriate.
• Vendor management and administration including set-up, coordination of/communication for inquiries and research/resolution of billings.
• Payment and coordination of business credit card reconciliations and documentation process.
• Preparation of Excel spreadsheets and analysis in support of accounting processes.
• Taxes: Prepare 1099 compliance reports and filings are completed accurately and in a timely manner.
• Assist with fiscal-year end Accounts Payable accruals.
• Provide audit support as directed.

2. Cash Flow Monitoring - Request bank transfers to ensure adequate/timely funds to cover checks and payroll.

3. Records Retention - Management of accounting archives – electronic, onsite, and offsite storage.

Overall, the Accounts Payable Specialist plays a critical role in ensuring that our organization’s financial obligations to vendors are managed efficiently and effectively. This role reports directly to the Chief Financial Officer.

Requirements: · Bachelor’s degree in accounting, business or finance required.

• Minimum of 3+ years accounts payable experience including organizing process flows, advocating process improvements and communication with senior leadership.
• Strong verbal and written communication skills.
• Proven record in problem-solving and achieving goals timely.
• Must be proficient with Microsoft Office (including Excel, Word and Outlook) and advanced Excel skills (vLookups, Pivot tables) are desired.
• Must have worked with general ledger applications and a strong accounting control environment. Experience in NetSuite is preferred, but not required.
• Must be analytical, work independently and collaborate as part of a team to manage changing priorities and react swiftly to chapter business support needs.
• Must be able to pass background and credit checks.

No phone calls please. Resume and cover letter (including salary requirements) should be forwarded. Please indicate Accountant in the subject line.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Work Location: In person

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