Accounts Receivable/Accounts Payable Specialist

The Salvation Army

Seattle Social SERVICES

DEPARTMENT: Finance

POSITION TITLE: Account Receivable/Accounts Payable Specialist

STATUS: Hourly / Non-Exempt

Job Summary:

Primary responsibility is to the Grants & Procurement Administrator. The Accounts Payable/Receivable Specialist is responsible for the accurate and timely processing of the Company’s invoices to include coding, processing and research. In addition, the position is responsible for providing a high level of customer service to both internal and external customers.

Supervisory Responsibilities:

• none

Duties/Responsibilities:

Payables:

• Process vendor invoices, including verifying with purchasing orders, coding, scanning: for timely processing internally in APW.
• Reconcile vendors’ monthly statements (Statement of Accounts) and follow up missing invoices and outstanding payments.
• Sort mail from the various locations, SODO, WBC, and Pike Street: date-stamp all mail and filter out invoices and checks.
• Make sure all invoices are initialed with proper approvals before payment.
• Maintain all financial documents and see that they are filed and stored properly.
• Take phone calls regarding Accounts Payables as needed.

Receivables:

• Check mail daily for financial items: invoices to A/P, checks to A/R for deposit, donation checks processed and mailed to Deluxe… back up to DHQ and file system.
• Assist finance staff with special/seasonal projects as required.
• Distribute mail and paperwork on a regular basis.
• Provide assistance in the preparation and mailing of monthly reports.
• Collect program fees and coins in washing machines in the beginning of each month.

Miscellaneous

• Prepare GNK and Gift cards reports; send to senior accountant at DHQ.
• Collect all the bus tickets log from all programs and maintain records.
• Other duties as required.

Required Skills/Abilities:

• Professional communication with internal and external customers
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
• Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of stakeholder satisfaction.
• Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
• Valid driving license required.

Education and Experience:

• Associate degree in related field
• Minimum of 2 years of accounting experience

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

A generous benefits package is included with full-time positions: paid holidays, vacation time, sick time, and medical, vision, and dental insurance.

Health Insurance: Low bi-weekly premiums for employee-only coverage, Kaiser HMO for those residing in a Kaiser service area, Anthem EPO/PPO is available for those residing outside a Kaiser service area. Voluntary +1 and +family coverage at additional cost. Delta Dental DHMO and DPPO dental insurance are offered.

Life and Voluntary Options. An employer-paid life insurance policy covers employees. Voluntary supplemental life, short-term and long-term disability plans are available.

Retirement Plans: Employer-funded Money Purchase Pension Plan (Defined Contribution Plan) 50% vested at five years eligible service time. Plus, an employee-funded voluntary 403(b) option.

Parental Leave: The benefit is 40 hours of Paid Leave for qualifying events.

Sick Leave: 12 days of Sick Leave annually accruing from day one, eligible for use after three months’ service time.

Paid Vacation:

• Two weeks annually, accruing from day one, for non-exempt positions.
• Four weeks annually, accruing from day one, for exempt positions.
• Accrued vacation is eligible for use after six months’ service time.

Paid Holidays: 13 designated holidays + 1 floating holiday per year

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)