TPWD - Administrative Assistant IV ( 00032769 ) Organization : PARKS AND WILDLIFE DEPARTMENT

Primary Location : Texas-Austin Work Locations : DW-TPWD Headquarters 4200 Smith School Road Austin 78744

Job : Office and Administrative Support

Employee Status : Regular

Schedule : Full-time Standard Hours Per Week : 40.00

Travel : Yes, 5 % of the Time

State Job Code : 0156

Salary Admin Plan : A

Grade : 15

Salary (Pay Basis) : 3,788.68 - 3,788.68 (Monthly)

Number of Openings : 1

Overtime Status : Non-exempt

Job Posting : May 8, 2023, 4:22:58 PM

Closing Date: May 29, 2023, 11:59:00 PM

Description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application will be considered incomplete. Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

MILITARY OCCUPATIONAL SPECIALTY CODES can be found at http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions

• More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

VETERAN’S PREFERENCE: If you choose to claim veteran’s employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran’s Hiring Reference page at https://tpwd.texas.gov/jobs/veterans/

BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as Annual Leave, Sick Leave, Paid Holiday time, Group Insurance, Retirement, and Training and Staff Development Opportunities. Other benefits include longevity pay, merit salary increases, deferred compensation, flexible benefits plans, a 401K retirement plan, direct deposit for paychecks, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. Click HERE to view our Benefits page.

FOR NEW HIRES/REHIRES: Health insurance is available the 1st of the following month after a 60-day waiting period.

TO APPLY: Application must be completed at: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

HIRING CONTACT: Tiffany Hoper, (512) 389-4650

PHYSICAL WORK ADDRESS: TPWD - Coastal Fisheries Division HQ, 4200 Smith School Road, Austin, TX 78744

GENERAL DESCRIPTION

This position is responsible for complex (senior-level) administrative support work including administrative support to the Science and Policy Branch. Work involves purchasing and procuring commodities, and services using TPWD and the state comptroller guidelines, rules, policies, and laws. Tasks may include planning, organizing, coordinating, and researching. Will assist other staff members with organizing meetings, travel expenses, reconciling financial/accounting records, records manager, fleet management, and other property management activities. Maintains vehicle logs and budget information, including tracking spending. Maintains a smooth distribution of information and tracks pertinent items to ensure deadlines are met. Responsible for organizing and maintaining files. Types, copies, faxes, and files reports, documents, and correspondence. Ensures telephones are answered appropriately and messages are communicated promptly and accurately. Assists with coverage on the department's toll-free fish line, providing information to the public regarding fishing regulations, and other various fishing questions. Assists with maintenance of data and databases. Maintains proficiency on computer software necessary to perform job functions. Keeps HQ Coastal Division vehicles maintained. Regularly checks the safety equipment on vehicles to ensure supplies are still adequate. Purchases various office products when supply runs low. Works with administrative staff to support Costal Fisheries Headquarters staff including the Ecosystem Resources Program and Science and Policy Branch employees as well as the Division Executive Assistant as needed. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures.

Qualifications

MINIMUM QUALIFICATIONS:

Education:

Graduation from High School or GED.

Experience:

Three years experience with general office management and administrative procedures;

Two years experience dealing with internal and external customers.

Licensure:

If driving is required, applicant must possess a valid State driver’s license.

PREFERRED QUALIFICATIONS:

Experience:

Two years experience as Branch Administrative Assistant;

Two years experience with state purchasing policies and procedures

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of Texas state government organization and administration;

Knowledge of state purchasing rules and procedures;

Knowledge of TPWD administrative and budget;

Knowledge of general office management and administrative procedures;

Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, forms design principles, and other office procedures and terminology;

Skill in MS Word, Excel and Outlook;

Skill in effective verbal and written communication;

Skill in using personal computers;

Skill in using standard office equipment;

Skill in using purchasing and applicable financial systems;

Skill in in identifying, researching and compiling information;

Skill in effective interaction with staff at all levels of the department;

Skill in providing quality customer service in a courteous and professional manner;

Ability to maintain, route, distribute and retrieve records and/or reports on paper and electronically;

Ability to process purchases and track budget accounts;

Ability to type proficiently and accurately;

Ability to plan, organize, and prioritize multiple assignment to effectively manage a fast paced and changing work environment without compromising accuracy;

Ability to write, review and edit documents and specifications;

Ability to work independently and demonstrate a high level of integrity and strong work ethic;

Ability to prioritize and schedule multiple tasks to meet deadlines;

Ability to establish and maintain effective and cordial working relationships with agency management, direct supervisors, co-workers, internal and external customers;

Ability to work as a member of a team;

Ability to maintain strict confidentiality;

Ability to coordinate, schedule and plan meetings;

Ability to professionally respond to inquiries regarding program or administrative regulations, policies and procedures;

Ability to exercise sound judgment when making critical decisions;

Ability to conduct work activities in accordance with TPWD safety program.

WORKING CONDITIONS:

Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday;

Required to work overtime as necessary;

May be required to operate a State vehicle;

Required to travel 5% with possible overnight stays;

Must conform to TPWD dress and grooming standards, work rules and safety procedures;

Non-smoking environment in state buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER