Job Description

Grant Funded Position. Grant funding through 9/30/2025

Open to the Public

Posting Dates: 4/21/23-5/5/23

1st Shift Monday-Friday 8am-5pm

Wage: $27.35

Position Summary:

Under the supervision of Chief Judge, oversee all Healing to Wellness Programs and work with individuals referred and accepted in the Tribal Healing to Wellness Court, assess their ongoing needs, coordinate services, and ensure compliance with program guidelines. In coordination with current Healing to Wellness Court programs, the Program Administrator will have frequent contact with clients, service providers, and the Healing to Wellness Court team to ensure follow through is taking place. All Tribal Court staff must adhere to mandated reporting laws. This is a grant funded position.

Essential Duties and Responsibilities:

• Provide overall Healing to Wellness Court program administration, supervision, management and leadership to professional and administrative personnel in the Healing to Wellness Court.
• Assess needs of clients through use of intake paperwork and individual interview.
• Contact, coordinate, and communicate with resources for treatment and other client needs.
• Frequent contact with all Healing to Wellness Court clients throughout the program duration. Ensure that the clients meet program requirements for random drug testing.
• Maintain accurate and timely records of each client.
• Maintain confidentiality standards and complete required Releases of Information as necessary.
• Review weekly client progress reports for Wellness Court team staff meetings.
• Conduct, record, compile, and store overall Wellness Court data for use in program progress and evaluation activities.
• Conduct public presentations to promote awareness and education about the Healing to Wellness program.
• Develop, administer and oversee the Healing to Wellness Court annual capital and department budgets; review monthly requests for services, past spending, and other monthly reports.
• Work cooperatively with other agency administrators to effectively achieve all HTWC goals.
• Serve as liaison with Grants department in providing data and any additional information needed in grant proposal and application development.
• Prepare all required reports and data for grants awards supporting the Healing to Wellness Court.

• Adhere to client confidentiality and comply with department policies and federal regulations under the Privacy rules of the Health Insurance Portability and Accountability Act (HIPAA).
• Provide excellent customer service for all internal and external customers of the operations at all times. Provide solutions for customer concerns and continually focus on customer service as our top priority.
• Must maintain strict confidentiality and present a positive, professional demeanor and image at all times.
• The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.

Contacts/Purpose of Contacts:

• Contact with youth, adults, other family members, social services, treatment agencies, and other agencies and providers deemed appropriate to accomplish effective services.
• Empowered to interact at all levels of personnel in order to accomplish client goals.
• Frequent contact with Tribal members and descendants, administrative staff, social services agencies, and members of the general public as individuals or groups.

Knowledge, Skills, and Abilities:

• Knowledge of substance abuse treatment protocols, co-occurring disorders and the judicial/legal system.
• Knowledge of Native American traditions and culture.
• Skill in grant writing.
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, and PowerPoint.
• Ability to communicate effectively both verbally and in writing.
• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
• Ability to represent organization in a professional manner, building respect and confidence in the community.
• Ability to maintain confidentiality.
• Ability to handle multiple tasks and meet deadlines.
• Ability to carry out instructions furnished in verbal or written format.

Physical Demands:

• Frequent use of hands, wrists, fingers associated with computer equipment.
• Required to sit for extended periods of time.
• Occasionally walk and stand and reach with arms and hands.
• Normal visual acuity, ability to talk and hear.
• Occasionally lift and/or move up to 20 pounds.

Work Environment:

• Normal office environment.
• Extended hours and irregular shifts may be required.
• Travel may be required.

Job Requirements

• Bachelor’s degree in Social Sciences, Human Services, Criminal Justice, Public Administration, Business Administration, or related field.
• Three years’ experience working in the legal, public administration, business administration, human services or social sciences environment.
• An equivalent combination of education and experience may be considered.
• Experience working collaboratively across multiple organizations and community systems.
• Experience related to the appropriate recipient population.
• Experience in program development, planning and grant oversight experience.
• Experience in data collection, complex qualitative and quantitative analysis.
• No felony convictions and no misdemeanor convictions in the past five (5) years.
• Must be able to pass background check to meet the employment eligibility requirements as they pertain to the position.

Desired Qualifications:

• Successful completion of graduate coursework.
• Experience with and knowledge of Native American traditions and culture.

License, Certification, or Special Requirements:

• Must successfully complete either the Department of Justice’ Grants Financial Management Online Training or Office of Justice Program’s In-person Financial Management Training Seminar within probationary period. To remain in compliance with the financial management training requirement, must complete re-certification every three (3) years.
• Obtain HIPAA training and certification and Basic Life Support (BLS) certification within probationary period.
• Obtain NARCAN training within probationary period.
• Must have a valid State of Michigan Driver’s License with the proper designation required for the vehicle utilized to perform the job duties; must be able to obtain and maintain a Tribal Driver’s License and qualify for coverage by SCIT auto liability insurance carrier.
• Native American preference shall apply to all positions.