Job description

SUMMARY OF DUTIES:
Under minimal supervision from the Senior Project Controls Manager, the Project Controls Manager (Schedule Management & Control) applies Scheduling and progress measurement tools, systems and work processes to drive effective schedule monitoring and control, project progress measurement, and associated reporting. Individuals in this role may act as a Master Scheduler and develop related project dashboards, cost, and resource performance reports, and other related artifacts in close collaboration with Project Manager / Portfolio Manager / Portfolio Director. The position may also lead and supervise staff performing schedule control activities for a mid-size capital construction project or portfolio. May also assist in drafting and/or updating of department policies or procedures and support continuous improvement efforts. Monitors and evaluates staff performance and provides feedback, coaching, and/or positive recognition. Performs additional duties as assigned.

ESSENTIAL FUNCTIONS:

• Ensures compliance with Amtrak project management standards and policies, third-party requirements, industry best practices, or project-specific requirements in the delivery of project control functions.
• Performs project controls tasks in close coordination with project management team(s) and ensures assigned scheduling and/or cost control staff do the same.
• Works with Project or Portfolio management and Project Controls teams to develop integrated master schedule, master risk register, and spend forecast using standard tools.
• Supports project or portfolio management team in the evaluation and impact assessment of identified project risks and development of risk mitigation plans and contingencies. Ensures identified risks are documented and considered in schedule risk analysis.
• Collects ongoing progress or performance data such as installed quantities, labor, costs, and other measures from Engineering systems or from project management team as applicable.
• Integrates external cost and schedule data including information from vendors, contractors, and external entities as necessary to enable accurate performance reporting.
• Supports the development of the Engineering Capital Construction yearly plan in producing new and updated schedules while ensuring schedule and cost data integrity and consistency, alignment with 5-year plan, and compliance with delivery requirements and deadlines.
• Implements project or portfolio performance indicators (KPIs), data, and trends using reports, charts, tables, dashboards, or other artifacts assessing project or portfolio performance to support management decisions
• Performs review and analysis of contractor or third-party baseline and schedule updates, including constructability, risk analysis, critical path analysis, qualitative or quantitative schedule quality assessments, and/or delay and Time Impact Analysis as required. Extends the analysis to the integrated project/program/portfolio schedule as applicable.
• Provides subject matter expertise to senior management on construction and/or engineering schedule management, earned value management, tools and techniques, and best industry practices. Provides advice and analyses on project delay claims or disputes. Prepares and delivers related reports, or presentations.
• Assures quality and timeliness of recurring and ad-hoc team deliverables, including but not limited to estimates, schedules, forecasts, reports, analyses, and source data.
• Trains and mentors junior team members with schedule management and project controls responsibilities on schedule management policies, procedures, tools, techniques, and best practices.
• Manages project or portfolio controls data in EPPM or other department-approved systems and tools such as Excel or Primavera P6.
• Develops processes and templates to support project or portfolio schedule control mechanisms in alignment with department objectives and enterprise standards.
• Develops process and tools to support resource demand planning, change management, and project pipeline planning decisions
• Supports or leads efforts to develop and implement initiatives for improvement of business processes and tools, in coordination with other internal departments.
• Supports development, preparation, and maintenance of department policies and procedures on schedule control, schedule risk management, resource management, and earned value management, incorporating current best practices used in the construction and transportation industries.
• Ensures integration of scheduling and cost engineering practices and methods, and supports development of cost engineering policies, procedures, and performance metrics.
• Leads and supervises direct reports in delivering and executing the functions listed above.
• Sets goals and targets for assigned staff in support of department and company strategic objectives. Assesses and monitors staff workload, administrative and support tools and systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes.
• Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
• May manage consulting contracts or task orders and/or supervise consultant staff.
• Performs other related duties.

MINIMUM QUALIFICATIONS:

• Bachelor's Degree in Construction Management, Engineering, Science, or a related field. Required education may be substituted for additional relevant experience in excess of the minimum requirements outlined below, on a two-for-one year basis.
• Required specialized experience in area of assignment:
• Nine (9) years’ experience in construction project scheduling and project controls, at least five (5) of which are on highly complex or large (>$500 million) projects.
• Five (5) years direct hands-on experience as a scheduler using Primavera scheduling software to develop and maintain multi-discipline scheduling for large complex construction or engineering projects.
• Three (3) years of relevant supervisory-level experience in large complex capital construction project scheduling or cost control.
• PMP or PMI-SP in good standing.
• Valid Driver’s License or ability to utilize an alternative method of transportation when needed to carry out job-related functions.
• Must have authorization to work in the United States.
• A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
• Experience leading, motivating, selecting, supervising, training, and evaluating subordinate staff.
• Knowledge of principles and practices of construction project management through all phases of the construction project lifecycle
• Understanding of principles and practices of construction contract administration, contracting methods and types; standard conditions of construction and engineering contracts (AIA, EJCDC).
• Familiarity with business processes, techniques, and procedures related to project cost engineering / cost management and cost estimation in large and/or complex capital construction projects
• Expert knowledge of planning and scheduling tools, methods, techniques, standards, and best practices, including resource management, progress measurement, and earned value management for construction or engineering projects
• Expert knowledge of advanced schedule forecasting and analysis techniques such as Monte Carlo schedule risk simulations and time-impact analyses
• Hands on experience achieving high proficiency with ground-up development, management, and analysis of complex cost-and-resource-loaded schedules in Primavera P6, to include verifiable experience performing schedule risk analysis (e.g., Monte Carlo), time impact analysis, critical path analysis, resource leveling, and related qualitative and quantitative schedule evaluations.
• Demonstrated experience integrating schedules for large projects, programs or portfolios using Primavera P6
• Experience with linear scheduling tools and methods
• Experience in preparing written technical reports, presentations, or analyses
• Understanding of project financial reporting, forecasting, and analysis and monitoring capital project / program / portfolio funding and/or budget.
• Construction project performance metrics, performance analysis, dashboards, and progress reports.
• Knowledge of project risk management principles, practices, standards, and methods
• Ability to clearly organize and present project portfolio reports, and other related portfolio technical information
• Ability to research, analyze, evaluate performance gaps, and implement new business processes, tools, methods, and techniques to improve performance or output.
• Experience with establishing standard practices and business processes pertaining to project controls function, including drafting or updating of technical specifications, procedures, or policies
• Ability to perform staff training on the job or by preparation and delivery of group instructional sessions
• Ability to research, analyze, and apply contracts, agreements, policies, laws, rules, and regulations to ensure compliance at all levels within areas of responsibility
• Advanced Excel user skills
• Intermediate to advanced PowerPoint skills
• Skill in communicating complex information clearly and concisely, both orally and in writing across all levels
• Effectiveness working diplomatically across teams with varying objectives.
• Strong focus on collaboration, team building, and customer service

Job Type: Full-time

Pay: $110,500.00 - $143,200.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Philadelphia, PA 19104

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