VICTR JOB SUMMARY
Provide project management support and analysis for evidence-based clinical initiatives. Interface and collaborate extensively with Principal Investigators and other appropriate health system departments. Identify appropriate resources needed and coordinate the curation of scientific evidence. Coordinate activities of best practice maintenance, clinician guidance documentation and engagement, project team, project development and timeline management, special projects, quality control of deliverables and standardization of processes toward more effective and efficient operations. Interface and collaborate extensively with health system operational departments.

About the Department:
The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt’s virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center’s Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers. For more information, please visit https://victr.vumc.org/.

• Plan, develop, lead and execute projects in order to meet established goals and objectives at the direction of the Principal Investigator.
• Perform data collection, analysis, and interpretation to update current processes.
• Facilitates the proper level of regulatory compliance for each study, preparing quality-related documentations and addressing quality-related findings.
• Participate in presentations at scientific conferences, steering committee meetings, or other scientific meetings as needed by the Principal Investigator and project.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

• Provide professional and scientific leadership in the execution of day-to-day project activities. Plan and maintain schedule of projects and timelines. Develop complex research protocols and prepare draft/final study protocols for studies. Meet budgetary requirements and aims of the grant award. Assures the proper level of regulatory compliance for each study, preparing quality-related documentations and addressing quality-related findings. Participate in meetings as required with sponsoring agencies and/or collaborating professionals and vendors. Communicate as needed with colleagues, leadership, Principal Investigator, collaborating professionals, the Human Research Protection Program, the scientific community, and others.

• Develop and communicate appropriate project documentation, including project overview, scope, team structure, status reports, issues management reports, change control reports, meeting notes, etc. as required in a timely manner. Coordinate and lead steering committee, project team and work group meetings, as required. Manage and communicate project status to team members and executive staff, including management of project website, consistent status reporting and presentations. Identify, document, and manage project issues and escalate, as appropriate, to achieve timely resolution. Ensure compliance with regulatory agencies including meeting deadlines, when applicable.

• Serve as the data expert on projects. Perform data collection and evaluation. Perform data analysis, data QC, and data interpretation. Evaluate significance of data and report findings. Update database(s), or provide information as case may be, on a daily basis. Ensure integrity and security of scientific data. Ensure compliance with regulatory agencies including meeting deadlines.

• Review, edit and contribute to various materials for publication. Assist in manuscript preparation for scientific journals. Generate SOPs, graphs, slides, protocols, and manuscripts for publication. Plan and coordinate literature and library searches, as well as data collection programs. Generate reports for internal use and generate executive level study summaries for leadership as needed.

• Manage multiple projects simultaneously. Practice unique scientific methods, tests, techniques, etc. Maintain tools, computer programs, and SOPs required for studies. Ensure that regulations and SOPs are followed in all activities. May supervise, train and/or mentor staff. Provide project management leadership through effective goal setting, delegation, hands-on involvement and communication. Participate in presentations at scientific conferences, steering committee meetings, or other scientific meetings as needed by the Principal Investigator and project. Serve as key personnel on grants when appropriate. May contribute to intellectual property development and patent prosecution.

Organizational Impact: Independently delivers on objectives with understanding of how they impact the results of own area/team and other related teams. Problem Solving/ Complexity of work: Utilizes multiple sources of data to analyze and resolve complex problems; may take a new perspective on existing solution. Breadth of Knowledge: Has advanced knowledge within a professional area and basic knowledge across related areas. Team Interaction: Acts as a "go-to" resource for colleagues with less experience; may lead small project teams. Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements. Relevant Work Experience 5 years Bachelor's