Job description

A Senior Administrative Assistant is needed for a hybrid contract opportunity in Tulsa, OK who will perform the more difficult and responsible administrative support activities, often for more than one person, requiring a significant amount of confidentiality, maturity, discretion, personal tact, judgment and initiative; collect data, compile and compose reports, correspondence, presentations, forms and letters using independent judgment and initiative

• Candidates local to Tulsa, OK or surrounding areas only.
• M-F, Travel 5% for an occasional meeting.
• Job designation is Hybrid requiring 3 days a week working in office and the 2 remaining days working remote.

Major Responsibilities:

• Perform moderately complex calculations; review reports, data and information supplied by other personnel, check for accuracy and adherence to standard procedures and policies; review and verify in detail, the work of lower classified administrative personnel; take and transcribe shorthand and/or machine dictation (limited to positions that are primarily "secretarial" in nature).
• Drafts more complex memos, letters and reports for circulation within and outside the organization where accuracy is of utmost concern; effectively communicates to management and customers policies, procedures and decisions in a positive manner; influences other administrative employees to work together and accomplish established goals.
• Continually develops knowledge and skills of new technology to increase administrative efficiencies and productivity and improve service to customers.
• Exhibits appropriate decision making skills in applying knowledge of policy and practice to unique situations; demonstrates creativity and innovation in the resolution of problems; demonstrates appropriate decision making while under pressure and tight time frames.

Qualifications:

• Corporate level administrative experience working with leadership at the director level.
• Experience with Maximo, PeopleSoft Expense or other expense reporting tools is necessary.
• High school graduate or GED with 6 years of related experience.
• Experience in utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique) desirable.
• Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
• Displays good analytical and problem solving skills.
• Demonstrated proficiency with computers and the use of office oriented software products.
• Experience should also include varied business situations or circumstances which tend to favorably develop the job incumbent in terms of confidentiality, maturity, discretion, personal tact, judgment and initiative.
• Two years of formal post-high school education/training is highly desirable.

Job Type: Contract

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Tulsa, OK 74119: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 5 years (Preferred)
• Maximo: 2 years (Preferred)
• PeopleSoft: 2 years (Preferred)

Work Location: Hybrid remote in Tulsa, OK 74119

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