• Performs full clerical, administrative and general office duties involving transcription, typing, record and
  file maintenance, data entry and telephone reception.
• Requires an understanding of the content of the manager’s job and method of operation as well as
  knowledge of departmental operations and procedures.
• Organizes and maintains files of manager’s correspondence, records etc. and follows up pending
  matters
• Acts as receptionist for the manager, screening correspondence and telephone calls
  Schedules appointments and coordinates arrangements for meetings
• Prints, organizes and prepares information for meetings
• Arranging travel/accommodation/car hire
• Prepares routine letters and memoranda for manager’s review
• Organizes and expedites flow of work through office and initiates follow up action
• Support in collecting information and data for reporting
• Populates templates and creates documents
• General office housekeeping activities as required

Qualifications:

• More than 3 years experience in an administrative role

Knowledge, skills and experience:

• Competent in Microsoft Office and wider IT software
• Excellent verbal and written communications skills
• Attention to detail
• Ability to manage a high volume of work and prioritize

Personal attributes:

• Proactive and positive, works calmly under pressure
• Works closely with others to achieve results
• Flexible and customer focused
• Organized and efficient