Job description

Please note: You must be a US Citizen and submit an application through the ARL website in ordered to be considered for this position.
https://utaustin.wd1.myworkdayjobs.com/en-US/UTstaff/job/PICKLE-RESEARCH-CAMPUS/Senior-Contracts-Associate_R_00026503-1

Job Description:

Provide high level of administrative support to the Contracts Office of a large research facility located on the J.J. Pickle campus.

Job Details:

• Maintain various tracking and reference tools and templates.
• Liaise with other UT System entities and offices.
• Prepare charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Retrieve award/sponsor information from a variety of sources.
• Draft, review and edit memoranda and reports, and maintains files on current agreements and other documents.
• Interviews, trains, supervises and evaluates students hired to assist with administrative projects.
• Other related functions as assigned.

Required Qualifications:

• HS/GED
• Seven years of related clerical experience.
• Experience with all MS Office applications and Adobe forms.
• Advanced Excel skills/experience to include data validation, VBA and macros, VLOOKUP, XLOOKUP, parsing/concatenation, Pivot Tables, conditional formatting, power query.
• Experience building templates and dashboards, data summaries.
• Proficiency and professionalism in business writing
• Attention to detail
• Relevant education and experience may be substituted as appropriate.

Applicant must have a dynamic skill set, willing to work with new technologies, be highly organized and capable of planning and coordinating multiple tasks and managing their time. The position will require attention to detail, effective problem solving skills and excellent judgment. Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member without daily supervision and effectively communicate with diverse groups of clients. Able to work under pressure and accept supervision. Regular and punctual attendance.

US Citizen: Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

Preferred Qualifications:

• Bachelor's degree
• Veterans with military experience in MOS 51C, Navy LS or 310x, AFSC 6C or AFSC 6F
• Experience with federal acquisitions and contracting
• Experience with federally funded research contracts
• Experience with UTRMS and DEFINE
• Business writing proficiency

General Notes:

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes:
· 100% employer-paid basic medical coverage
· Retirement contributions
· Paid vacation and sick time
· Paid holidays
Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Salary Range: $48,000-$56,000+ /negotiable depending on qualifications.

Working Conditions:

• Standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Some weekend, evening and holiday work
• Possible interstate/intrastate travel

Required Materials:

• Resume
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest/CV

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Job Type: Full-time

Pay: $48,000.00 - $56,000.00 per year

Benefits:

• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Excel: 7 years (Preferred)
• Budgeting: 6 years (Preferred)
• Administrative: 7 years (Preferred)
• Microsoft Office: 7 years (Preferred)
• Federal Contracting: 3 years (Preferred)

Security clearance:

• Secret (Preferred)

Work Location: In person

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