Job Title: Senior Contract Administrative Support Specialist (*pending award)

Location: Hybrid in Richland, WA

Citizenship: US Citizenship Required

Salary: $77,000.00 - $93,000.00. Competitive rewards packages are applicable in the U.S. only and will vary based on geographical location, function, education, experience, and qualifications of the applicant.

AttainX, Inc. is in search of a Senior Contract Administration Support Specialist to support our government client, the U.S Department of Energy, Hanford Site in Richland, WA. As a Senior Contract Support Specialist, you will provide critical support to the Contracting Officers and Contract Specialist team.

Qualifications and Education Requirements:

• Bachelor’s degree in a business field of study (Accounting, Economics, Management, Marketing, etc.). Six years of experience may be substituted for education.
• Minimum of 5 years of experience in Government contracts and contract administration.
• Working level knowledge of Hanford Site mission, activities and priorities.
• Working level knowledge of DOE Hanford processes and procedures. Working level knowledge of DOE’s program management practices, policies, and procedures.
• Experience with writing Pre-Negotiation Plans/Price Negotiation Memorandums within DOE preferred.
• Strong clerical, administrative, and organizational capabilities.
• Experience in supporting organizations with tracking, monitoring, review, and coordination efforts.
• Familiarity with or ability to learn/use other technology management tools employed at Hanford.
• Proven ability to interface successfully with senior level management.
• Ability to work with government and contractor personnel to problem solve and formulate strategies for success.
• Ability to perform in a fast-paced, high-stress work environment on highly visible workloads with relative autonomy.
• Ability to manage work environment and workload with minimum of supervision, based on knowledge of work priorities. Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.
• Ability to develop high-quality work products, including proper grammar, spelling, and punctuation in accordance with the DOE Hanford Correspondence Manual and general office materials/guides.
• Excellent written and verbal communications skills.
• Excellent communication responsiveness and customer service skills.
• Proficiency in Microsoft 365. Excellent knowledge of MS Word and Excel.
• Experience in policy preparation and policy management, evaluations, assessments of contract documents, and quality assurance of contract administration.
• Experience in reading, interpreting, and understanding the regulations associated with the DOE, Procurement, Financial Assistance policies.
• Experience in all areas of Government contract formation, administration, and contract negotiations, either federal or commercial, from small purchases up to $10 Million or more in value.
• Compliance with site specific safety and security requirements, including badging and office protocols.
• Identification of any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site contractors.

Job Duties:

• Assist contracting officers and contract specialists with general day-to-day contract administration duties.
• Assist with drafting contract documents.
• Assist with new awards, modifications, and closeouts utilizing procurement system (STRIPES).
• Assist with the preparation of various reports.
• Ensure timely and accurate compliance with monthly and quarterly reporting requirements.
• Assist with the review and process of contractor invoices in a timely fashion.
• Support correspondence creation.
• Gather information for various audits or data calls.
• Gathering information for various negotiation sessions.
• Support in coordinating Contractor Performance Assessment Reporting evaluations by scheduling technical input, and working with the Contracting Officers and Contract Specialist
• Support policy writing, developing, issuing, updating, and revising policy, desk guides, and procedures.
• Support review of contract actions submitted for policy compliance.
• Support complex subcontract reviews in accordance with DOE and local guidance as requested.
• Support of HPD actions file merging of files on websites/share drives.
• Update and status workload tracking tool.
• Utilize business operations experience to conduct tasks with minimal supervision.
• Support in writing complex Pre-Negotiation Plans/Price Negotiation Memorandums, and support DOE contracting personnel in the process for negotiating large, complex, sole source contracting actions.
• Support the process of contract modifications for Indefinite Delivery/Indefinite Quantity (IDIQ) task orders on directed work scope or reliability projects.
• Support the review and process Requests for Services (RFS) submittals submitted by other DOE contractors.

Non-Essential Functions:

About Us

AttainX Inc. is SBA Certified 8(a), Women Owned Small Business (WOSB), Economically Disadvantaged WOSB (EDWOSB), CMMI Level 3, ISO 9001:2015 certified QMS and Silver Level SaFe Partner. For more than 12 years, AttainX, Inc. has delivered emergent technologies, software products, and high-quality services that meet the needs of our Federal Government customers.

The last 3 years have shown significant company growth as we have increased our contracts portfolio and hold the “Best in Class” contract vehicles, GSA MAS and OASIS Small Business and 8(a) Pools 1, 2 and 3. In addition, we are prime on several Agency Specific IDIQ’s and BPA’s with the National Oceanic and Atmospheric Administration, Department of Energy, Navy, Health and Human Service and the Defense Intelligence Agency.

AttainX is dedicated to quality and best practices for the services we provide. We understand our people are the key ingredient to ensuring our customers Mission and Goals are met with excellence.

Benefits

We are proud to offer competitive compensation and benefits packages to include paid vacation, medical, dental, vision, matching 401K plan, tuition/training reimbursement, and Long & Short Term Disability.

EEO Commitment:

AttainX is an equal employment opportunity/affirmative action employer, we are committed to providing a workplace that is free from discrimination based on race, color, ethnicity, religion, sex, national origin, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, pregnancy, genetic information, or any other status protected by applicable federal, state, local, or international law. These protections also extend to applicants. Follow the links below to find out more;

EEO is Law Poster

EEO is Law Supplement

Pay Transparency Nondiscrimination Provision

Accommodations:

If you are an individual with a disability and would like to request a reasonable workplace accommodation, please send an email to Human Resources. Indicate the specifics of the assistance needed.

Physical Demands:

Sitting and working on a computer for long, continuous periods each day; effective communications by telephone, email, and face-to-face; standing, walking, and sitting; handling and feeling objects or controls; reaching; talking and hearing; lifting and/or moving up to 10 pounds; and specific vision abilities including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.

Work Environment: The noise level in the work environment is usually moderate.