Description Overview

We are currently looking for a Senior Administrative Assistant to support our Senior Finance leadership team in Grand Rapids MI.

Provides superior administrative support to the Senior Finance leadership team that report directly to the CFO and partner with the Executive Suite Senior Assistants.

Scope of the Role

• Supports the Senior Finance leadership team that report directly to the CFO by managing complex schedules and calendars. Collaborates with other administrative assistants and business colleagues to arrange and prioritize meetings, resolve schedule conflicts, and coordinate meeting logistics.
• Assists in preparation, organization and distribution of communication, agendas, presentations, and reports. Maintain confidentiality and discretion working with sensitive meeting topics and confidential correspondence and documentation.
• Arranges domestic and international business travel. Manages the expense reporting process for Senior Finance leadership.
• Coordinates meeting and event activities for the Finance Department and work closely with the other assistants on a variety of special projects associated with the Executive Committee.
• Completes tasks related to the onboarding and exit of Senior Finance employees. Maintains contact lists, email distributions, organizational charts, seating maps and meeting attendee lists.
• Processes purchase requests and invoices for the department using Perrigo purchasing card/travel card, SAP and other systems.
• Serve as a liaison for the internal communication team with distribution of company communication both internally with employees and externally with our shareholders as backup to other executive and administrative assistants in the NAHQ offices to provide support to other members of the Executive team including Perrigo Board members as needed. Works as a team with the other executive assistants to initiate continuous improvement efforts and to ensure smooth daily office operation.
• Acts as backup to prepare and post quarterly board materials using the Diligent Board Portal.

Experience Required

• Requires high school degree or equivalent, AS degree in appropriate field desired.
• Five-seven years administrative experience in a professional environment, with at least 3 years supporting executives preferably in a publicly-held company.
• Intermediate to expert level PC skills including MS Office (Word, Excel, Outlook, and PowerPoint) and familiarity with SAP and web-based travel software.
• Experience with virtual meeting platforms and scheduling systems.
• Ability to work independently with minimal supervision.
• Excellent written and verbal communication skills. Must maintain a high level of professionalism, confidentiality, and discretion.
• Active listener who can anticipate, adapt and improvise to reach an optimal result.
• Can effectively prioritize and complete multiple tasks and projects simultaneously, with a strong attention to detail. Maintains outstanding quality and timeliness.
• Ability to develop and maintain strong partnerships within and outside the organization.