Job description

Administrative

• Provide administrative support for internal management team.
• Coordinates meetings and conferences and may attend team and client meetings and prepare minutes as directed.
• Handle sensitive/confidential information requiring a high level of discretion.
• Develop a good working relationship with all levels of staff.
• Cultivate relationships and maintain contact with external clients on behalf of internal clients.
• Function as a backup for store management and support other teaming activities as directed.
• Prepare requisitions for specific purchases with appropriate authorization and arrange for payment.
• Manage online onboarding and termination processes.
• Manage corporate staff’s PTO time.
• Search and collect information from various internal/external sources to provide preliminary research.
• Make time correction request in a timely manner and prepare biweekly time report for multi locations’ payroll.
• Monitor credit card expenses of corporate staff and stores.
• Generate invoices for both internal clients and vendors and follow up for collections.

Communication

• Monitor internal communication application and dispatch a tech team for repair and maintenance need.
• Post store specific and companywide messages using internal communication app.
• Handle all incoming corporate calls proficiently and follow through with issues raised with appropriate parties.
• Arrange essential mail both paper and electronic to help expedite client actions and avoid missing deadlines.

Document Creation

• Prepare professional business communication documents including memos, letters, invoices and emails.

Organizing and Planning

• Arrange travel under in accordance with firm policy.
• Prepare official agenda for meetings.
• Compile materials for training and meetings with minimal direction.

Filling and Document Management

• Develop and maintain effective filing system for the management of business needs and requirements, including classified and confidential files.
• Maintain contact details for client (business contacts, etc.).
• Maintain and update electronic files in the company internal cloud.

Qualifications

• College Degree is required.
• 2-3 years’ work experience as an administrative assistant supporting various level including executives

• Background in professional services firm supporting accounting function, is a plus
• Professional demeanor
• Organized, detail-oriented, competent follow through skills
• Excellent computer skills - MS Word, Excel, PowerPoint, Outlook
• Excellent communication skills – spelling, grammar and proofreading
• Exceptional interpersonal skills – positive/friendly demeanor, attentive listener
• Superior organization skills - ability to come up with processes and follow up
• Ability to exercise good judgment/decision making when necessary
• Ability to anticipate problems and act accordingly
• Ability to prioritize and multi-task - great time management
• Ability to take initiative - assertive and confident.
• Must have flexibility to work overtime as required

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• Alpharetta, GA 30005: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office Admin: 2 years (Preferred)

Work Location: In person

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