There is an immediate opening for a Secretary in the Pupil Personnel Services Department in the East Irondequoit Central School District at Central Office. This is a competitive Civil Service position. The Civil Service title of Office Clerk II or Secretary II or eligible is required (three (3) years paid full time secretarial experience or part time equivalent or degree in combination with experience). This is a 12-month, 8 hour per day position.

Duties are but not limited to the following:

Prepares, formats and maintains material such as correspondence and statistical or narrative reports from either a handwritten copy or dictating machine, outline or other detailed instructions;

Schedules conferences, meetings ensuring all parties are contacted and any scheduling conflicts resolved;

Acts as receptionist for administrator, greeting visitors and scheduling appointments;

Transmits administrative directives and policies throughout the unit;

Prepares and maintains alphabetical, numerical or personal files;

Sorts, distributes and files materials in a manual or text management filing system;

Performs complex electronic searches for information in documents, records and files;

Compiles, prepares, and inputs a variety of data;

Analyzes and checks for completeness and accuracy, a variety of complex financial and statistical records and reports;

Enters and extracts data and information from a data base;

Enters information onto standard forms such as payroll or production records, authorizations, certifications, etc.;

Purchases office supplies and monitors expenditures;

Operates standard office machines such as a computer, copier and fax machine;

Office Clerk II

MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus either:

(A) Three (3) years of full-time or part-time or volunteer equivalent office clerical or secretarial experience; OR,

(B) Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Secretarial Science, Office Technology or a closely related field, plus one (1) year of office clerical or secretarial experience; OR,

(C) Any equivalent combination of training and experience as defined by the limits of (A) and (B) above.

Secretary II

MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A) Three (3) years paid full time or its part time equivalent office secretarial experience; OR,

(B) Graduation with a diploma or certificate from a school of business or business institute with a major in Secretarial Science, Word Processing, or a related area, plus two (2) years of experience as defined in (A) above; OR,

(C) Graduation from a regionally accredited or New York State registered college or university with an Associate’s degree in Secretarial Science or related area plus one (1) year of experience as defined in (A) above; OR,

(D) Graduation from a school of business or business institute with an Associate’s degree in Secretarial Science, plus one (1) year of experience as defined in (A) above; OR,

(E) Any equivalent combination of education and experience as defined by the limits of (A), (B), (C) and (D) above.