There is an August 2023 opening for a School Secretary to the Principal of Helendale Road Primary School. This is a competitive Civil Service position. The Civil Service title of School Secretary or Office Clerk III or eligible (see minimum qualifications) is required. This is a 12-month, 8 hour per day position.

PERFORMANCE RESPONSIBILITIES ARE BUT NOT LIMITED TO:

• Prepares correspondence, memoranda, reports, minutes and proceeding of meetings, conferences, and other material relating to the school;
• Compiles data for inclusion in tentative budget estimates for reports, etc., under administrator's direction;
• Reads and routes supervisor's mail - handling items/inquiries when possible and referring those items that can be delegated;
• Locates and attaches appropriate information to correspondence to be answered by employer;
• Proofreads typewritten materials for sense, and consistency as well as for spelling, grammar and punctuation;
• Schedules conferences, meetings ensuring all parties are contacted and any scheduling conflicts resolved;
• Maintains and establishes confidential files and general office files;
• Acts as receptionist for administrator, greeting visitors and scheduling appointments;
• Orders supplies and materials for use of section;
• Schedules use of district facilities;
• Checks, codes and processes requisitions, claim vouchers, bills;
• Operates standard office equipment;
• Completes other duties as assigned.

Office Clerk III

MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A) Two (2) years of paid full-time or its part-time or volunteer equivalent office clerical or secretarial experience; OR,

(B) Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Secretarial Science, Office Technology or a closely related field; OR,

(C) Any equivalent combination of training and experience as defined by the limits of (A) and (B) above.

School Secretary

MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:

Civil Service title of School Secretary or other appropriate Competitive Civil Service title

3-5 years office secretarial experience or office management experience

Alternative to the above which the district may find appropriate, acceptable and equivalent