Job description

Date: Apr 12, 2023
Department: Portfolio Management
Job Type: Direct Employee
Team: General Services, Security & Office Management
Contract Type: Permanent

Location:
Cary, NC, US

About us

Based in Parma, Italy, Chiesi is an international research-focused pharmaceuticals and healthcare group with over 85 years’ experience, operating in 30 countries with more than 6,000 employees (Chiesi Group). To achieve its mission of improving people’s quality of life by acting responsibly towards society and the environment, the Group research, develops and markets innovative drugs in its three therapeutic areas: AIR (products and services that promote respiration, from new-born to adult populations), RARE (treatment for patients with rare and ultra-rare diseases) and CARE (products and services that support special care and consumer-facing self-care).
We are proud to be the largest global pharmaceutical group to be awarded B Corp Certification, a recognition of high social and environmental standards. We are a reliable company that adopts and promotes transparent ethical behavior at all levels.
We are committed to embrace diversity, inclusion and equal opportunities. In fact, we are a global family made up of different cultures, different genders, generations, ethnicities, abilities, sexual identities and many other enriching diversities.

Chiesi USA

Chiesi USA is a specialty pharmaceutical company focused on developing and promoting products for the hospital, adjacent specialty and rare disease markets. We are a B Corp™ and Benefit company awarded Top Employer status for six consecutive years and certified as a Great Place to Work.
At Chiesi, we share an entrepreneurial spirit and act as a force for good, pursuing high social and environmental standards, to ensure the wellbeing of our people, patients, and communities. We offer a work environment where professionals have the opportunity to build a purposeful career focused on helping others while achieving a fulfilling work-life balance, meeting exciting challenges, and engaging in important and rewarding work.

What we offer

Chiesi offers competitive benefits, services, and programs that enrich the personal and professional lives of our employees. Our shared values of passion, innovation, trust and integrity bring out the individual talents and diverse perspectives of each of our colleagues. Our environment encourages each individual to reach his or her full potential and drive outstanding results. We celebrate that “Every one of us is different. Every one of us is Chiesi."

Purpose

This position contributes to the company success by providing administrative and project management support to the US R&D, GRD, and Chiesi USA groups.

Main Responsibilities

• Acts as a direct liaison between the Company representatives, external customers and/or ex- US Company colleagues.
• Provides full and diversified administration support to the US R&D and GRD teams.
• Assists the team by coordinating timelines and handling project coordination.
• Coordinate large meetings as requested
• Manages ground transportation for members of the local US R&D and GRD teams
• Assists with contract review, tracking and approvals
• Prepare expense reports for applicable team members
• Code monthly invoices and route to Accounts Payable
• Create Purchase Requisitions and Services Entry Sheets in SAP
• Complete monthly open Purchase Order reports
• Provide back up support for identified R&D processes (e.g., unblinded safety submissions)
• Serves as a member of the Administrative Team (A-Team) and acts as back-up to the Front Desk Coordinator and other Local Admins
• Manage relationship with office supply vendor
• Work with A-Team to ensure successful visits for R&D guests (internal and external) to the Cary office

Experience Required

• 1+ years relevant experience, pharmaceutical industry preferred.
• Proficiency in all MS Office applications, including Outlook, Excel, Word and PowerPoint, as well as Adobe.
• SAP experience preferred
• Must have exceptional verbal and written communication skills
• Ability to prioritize tasks, manage and maintain a professional, friendly, and efficient operation at all times.
• High degree of collaboration, flexibility, and loyalty.
• Superior communication skills coupled with the ability to work in a fast paced, changing environment and multi-task effectively.

Education
B.A./B.S. degree preferred

Chiesi USA is an equal opportunity employer committed to hiring a diverse work force at all levels of our business. All qualified applicants receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression or any other basis protected by local, state or federal law. This policy applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits and termination.

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