Job description

Location:
Job Description: BASIC FUNCTION:
Under the direction of the Director of Fiscal Services, process and expedite purchase orders and requisitions; prepare requisitions and related documents; research products and make appropriate recommendations.

Essential Duties Summary: REPRESENTATIVE DUTIES:
Prepare requisitions and related documents; assist in the preparation of formal purchasing proposals, specifications and related documents; analyze requisitions and solicit price quotations; arrange for publication of required legal notices for formal bids. (E)

Research products and make appropriate recommendations; obtain and compare information regarding price, quality, delivery time and related information for materials, supplies and equipment; obtain quotations in writing or on the telephone for commodities assigned. (E)

Review, verify and approve requisitions for purchases of supplies, materials, equipment and services according to established dollar amount and District purchasing procedures. (E)

Prepare original copies of purchase orders for mailing and distribution of other copies to appropriate offices. (E)

Provide assistance and information regarding the status of purchase orders and related purchasing activities; communicate with vendors, and others to resolve discrepancies; return and/or exchange documents; explain

District purchasing procedures and policies to staff and vendors. (E)

Serve as expediter for initiating follow-up and tracer action on orders; notify staff of status and prepare related correspondence; resolve problems and shipment delays. (E)

Assign fixed asset number, categorize and prepare descriptions; input assets into a computerized inventory system; tag and scribe fixed assets District-wide; enter data related to transfers, donations, and retirements of fixed assets. (E)

Coordinate the annual physical inventory with other staff District-wide; provide information to auditors regarding the annual acquisition and deletion of inventory; maintain District-wide inventory master file; prepare year end audit reports. (E)

Balance acquisitions and additions in the general ledger. (E)

Operate a computer, copier, calculator and other office equipment as assigned. (E)

Assign new vendor numbers in the master vendor list; arrange for distribution of vendor information to appropriate offices.

Assist in maintaining purchasing department commodities and quotation files.

Assist with annual surplus sale of equipment.

Perform related duties as assigned.

KNOWLEDGE OF:
Methods of purchasing by specifications and competitive bidding.
Applicable sections of the State Education Code and other applicable laws, rules and regulations.
Audit accountability procedures.
Interpersonal skills using tact, patience and courtesy.
Oral and written communication skills.
Operation of a computer and data entry techniques.
Inventory methods and practices.
Principles and practices involved in the receipt, storage and issuance of material and equipment.
Record-keeping techniques.
Principles and practices of purchasing supplies, equipment and material.

ABILITY TO:
Process and expedite purchase orders and requisitions.
Prepare clear and concise correspondence, bid information and reports.
Understand and apply purchasing rules, policies and laws.
Make arithmetic computations accurately.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Perform complex clerical work in the area of purchasing.
Work independently with little direction.
Meet schedules and time lines.
Operate assigned office equipment.

Required Qualifications:
EDUCATION AND EXPERIENCE: Any combination equivalent to: two years college-level course work in purchasing, business administration or related field and two years of responsible clerical experience including one year in a purchasing office.

Desired/Preferred Qualifications:
Physical Demands: ENVIRONMENT:
Office environment.

PHYSICAL ABILITIES:
Exchanging information.
Reading a variety of materials.
Operating a computer keyboard.
Sitting for extended periods of time.
Lifting and carrying light objects.
Bending at the waist, kneeling or crouching.

Range/Step: Range 28, CSEA Salary Schedule

Salary Range: $3,911.69 - $5451.40/MO.

Benefits Information:
PART-TIME (less than .60 FTE): Part-time positions less than .60 FTE are not entitled to any District paid fringe benefits. The District does however; provide the employee prorated leaves including vacation, sick leave and paid holidays. Employees less than .50 FTE contribute to an Alternative Retirement System (Apple). Employees whose, FTE is between .50 and .60 contribute to the California Public Employees Retirement System (CalPERS).

BENEFITS/SALARY: The District offers a comprehensive benefits package for employees and dependents for positions whose FTE is .60 or higher, valued at over $20,407 annually with a $310.50 monthly out of pocket expense to employees + dependents for their monthly medical premiums. The package includes health, dental, vision, one (1) life insurance policy and an Employee Assistance program. Additional benefits include contributions to the Public Employees Retirement System (PERS) which is integrated with Social Security, 457/403b options, Vacation days - 7.33 hrs per month for the first year, 96 hours of vacation leave per years 1-5, 12 sick days and 20 holidays.

SALARY: Step 2: $46,940.27 - $ 65,416.85 /YR. Range 28, CSEA Salary Schedule

This position is anticipated to be assigned to the District Office but may be assigned temporarily or permanently within the District.

If you require reasonable accommodation to apply for this position, contact the Human Resources Office at (530) 741-6975.

WORKING CONDITIONS : Categorically funded positions are contingent upon funding. In accordance to Board Policy, smoking is restricted in many areas of the Yuba Community College District. Woodland Community College is a tobacco free campus.

WORK DAY, WORK WEEK, and WORK YEAR: The District has the right to establish work day, work week, work year; hours of positions within the District may vary.

INTERVIEW: Candidates selected for an interview will be required to visit the District Office at his/her own expense upon a date selected by the District or connect via Zoom. Meeting minimum qualifications does not guarantee an interview.

FOREIGN TRANSCRIPTS: Must include a U.S. evaluation and translation. Contact the Human Resources website for a list of agencies providing foreign transcript services.

PRE-EMPLOYMENT REQUIREMENTS : Employment is dependent upon Department of Justice (DOJ) clearance; all fees are the responsibility of the selected candidates and serves the purpose of obtaining a criminal history as authorized by the California Education Code. All prospective employees shall be required to provide verification of TB test.

Posting Number: AS686P
Open Date: 04/26/2023

Close Date:
Review Start Date: 05/30/2023
Open Until Filled: Yes

Special Instructions to Applicants:
Pre-employment Requirements
1. Education Code 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he/she/they is free of active tuberculosis.

2. As a condition of employment, the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employees responsibility.

Sponsorship
The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

To apply, visit https://yccd.peopleadmin.com/postings/3394

EEO Statement As an equal opportunity employer with a diverse staff and student population, the Yuba Community College District is committed to creating an inclusive and effective learning and working environment for all.

EQUAL EMPLOYMENT: Yuba Community College District is an Equal Employment Opportunity Employer and guarantees equal opportunity regardless of race, color, creed, national origin, ancestry, gender, marital status, disability, religious or political affiliation, age or sexual orientation and does not discriminate in its educational programs, in employment nor in any other of its activities.

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