At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life.

Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer.

Posting Expires: 5/16/2023

Salary: $50,000.00 - $63,100.00

General Description and Classification Standards:

Performs specialized purchasing duties in accordance with City processes and rules. Confirms purchase request details and prepares appropriate documentation. Leads a team of Purchasing Specialist to ensure uniform processes are followed. Positions in this class should be engaged full time in procurement/purchasing activities. Incumbents should have appropriate education and specific prior experience in purchasing, typically as a nonexempt purchasing staff member.

Essential Duties & Responsibilities

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

• Liaison to external departments to assist in the completion of the purchase request process.
• Assist Project Managers with the preparation of purchase request submittals to ensure internal and audit compliance.
• Create and maintain trackers (purchase request, legislative…etc.) to assist the department with monthly reporting and audit compliance.
• Analyze historical purchases and usage by commodity to aid in determining value of current contract and/or future purchases, Enter and follow-up on all requisitions/and or purchase orders for assigned departments.
• Assist Project Managers with determining the best sourcing method for purchase request submittals
• Primary lead of managing purchase request submittals from request stage to purchase order creation.
• Conducts timely invoice and alternative payment processing/reconciliation.
• Ensure procurement files are organized and easily accessible when needed.
• Communicates and maintains working relationship with user agencies, internal department staff, and suppliers to meet customer expectations; assists with questions and concerns regarding Procurement/Oracle policies.
• Resolves conflicts concerning the purchasing request process at department and external user agency level.
• Inspects purchase orders and troubleshoots problems between external / internal user agencies and Project Managers to include other procurement related concerns
• Assists in the development and review of purchasing procedures and methods.
• Handles special projects of a purchasing or auditing nature as assigned. Interprets and applies City purchasing or resource allocation decisions within organization guidelines.
• Follows standardized procedures and written instructions to accomplish assigned tasks.

Knowledge, Skills & Abilities

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.

• Knowledge of fundamental processes of competitive purchasing.

• Knowledge of public purchasing laws, principles, and procedures, reading specifications, and negotiation; knowledge of principles of accounting, budgeting, and statistics as they relate to purchasing activities.

• Knowledge of City government processes and procedures.

• Well-developed arithmetic and verbal skills; skill in using a variety of computer tools, including text and data tools, spreadsheets, and specialized data systems.

• Skill using Oracle related software.

• Ability to maintain positive working relationships with vendors, colleagues, management, and government officials.

• Ability to collect, interpret, and analyze data from multiple sources.

Minimum Qualifications

• Associate degree in business administration, procurement, or related field (Equivalent professional experience may be considered for substitution for the required degree on an exception basis).

• 2 years' experience in purchasing and/or contract administration

Preferred Education & Experience

Bachelor’s degree in business administration, procurement, or a related area, plus 2 years' experience in government procurement Prior knowledge and experience utilizing or managing forklift operations is preferred.

Licensures and Certifications

Valid Georgia Driver’s License

Essential Capabilities and Work Environment

Required physical, lifting to 100lbs, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Ability to stand, crawl, function in a confined or restricted space.