Merrick & Company is seeking a Project Administrator/Technical Assistant for our San Antonio, TX office. Basic office hours are 8:00 am CT to 5:00 pm CT, Monday thru Friday. An agreed upon hybrid schedule, working from both home and office, is available to employees in good standing. Only full-time candidates will be considered. Occasional overtime could be needed with short notice. This position may also require some domestic travel.

Job Description

Provides specialized administrative support to the Merrick management team and technical staff. Responsibilities include document control, Word processing/preparation of documents, electronic filing, copying, preparation of special reports, preparation of invoices, expense reports, meeting organization and coordination for special events, and general office support. The Project Administrator would ideally have experience in construction related support activities and is expected to be able to help resolve construction related administrative issues in a timely manner.

Scope/Key Responsibilities

• Responsible for maintaining an effective and efficient system for electronic and hardcopy project document management including secure records management, distribution, and retrieval in accordance with Merrick QA Procedures.
• Responsible for typing and integrating accurate edits into engineering reports and specifications as well as quality checking for typographical and grammatical correctness.
• Provides support as requested to assure that the office is maintained in a professional appearance and assists with organization, functionality, and preparedness of office equipment, copy areas, supplies and conference rooms.
• Assists with travel arrangements, expense reporting, and word processing.
• Undertakes research on companies and organizations for marketing purposes.
• Creates Excel databases and enters data.
• Contributes to project budget estimates and assures project administration duties are performed within budget.
• Provides administrative support including typing/word processing, mail preparation, copying, and distribution.
• Prepares a variety of correspondence, memorandums, briefings, and other reports required for day-to-day operation.
• Maintains project records, files, statistical data, action items, time and attendance records, and meeting minutes.
• Orders supplies and equipment as requested by management and technical staff.
• Makes phone calls to customers to provide project updates and schedule appointments for site visits conducted by the design teams. Creates and maintains phone log.
• Fills out and manages site visit schedule for teams.
• Meets expectations for attendance and punctuality.

Additional Responsibilities:

• Communicating documentation needs and deficiencies to client and associated project teams seeking green building and/or health and wellness certification
• Working with green building agencies to document progress and manage teams
• Managing timelines to keep consultants and clients up to date with major milestones
• Candidate should be comfortable managing multiple projects across multiple disciplines and be capable of understanding architecture, engineering, and construction documentation and systems.
• Candidate must be comfortable creating and managing strong interpersonal relationships and working collaboratively.

Requirements:

• Zero (0) – five (5) Years of experience working in a similar administrative role in the client service fields such as Engineering, Architecture or Consulting Services.
• Degree Requirements: Associates Degree or equivalent experience.
• Professionalism in speaking to groups, writing letters, and sending emails to employees and clients.
• Experience maintaining construction project records and files.
• Client projects for this position require U.S. citizenship and the ability to pass an enhanced background check.
• Work will be evaluated on accomplishments, technical accuracy, timeliness, and compliance with position requirements.

Technical and Professional Skills:

• Must be proficient and capable to take courses in Microsoft Office applications, particularly the latest versions of Word, Excel, Outlook, PowerPoint, and Access. MS Project experience is desirable.
• Knowledge of Adobe and/or Bluebeam is required, as is the ability to learn Newforma construction and design management software.
• Experience working with AutoCAD and Revit, while not a requirement, is a plus.
• Desired minimum typing skills of 60/wpm.
• Ability to work in a highly productive, deadline driven working environment. Must provide examples of experience in multitasking and adherence to deadlines.
• Demonstrate a willingness to take on new tasks and learn quickly.
• Be efficient, can problem solve and work under pressure.
• Possess strong customer focus and assure quality products are delivered to the customer.
• Excellent communication skills are required.
• Needs a demonstrated ability to self-motivate.
• It is essential that the project administrator possess a positive and upbeat attitude, can be held accountable, and be a fit into the employee ownership culture of Merrick.

• Preference will be given to candidates with LEED Accreditation, Green Globes Professional Status, Guiding Principles Compliance, WELL, Fitwel, or other similar professional certifications.

Physical Requirements

• Requires the ability to sit for extended periods at a computer workstation.
• Be able to work in an environment with open discussions and visitors without getting distracted.
• May be required to lift up to 20 lbs.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Meets expectations for attendance and punctuality.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Additional information

• Apply online only. No e-mail, hard copy or third-party resumes accepted.
• Merrick & Company offers a competitive compensation and benefits package which includes health insurance, dental and vision coverage, employee stock ownership plan (ESOP) opportunity, 401(k) options, and paid time off (PTO). This position is also eligible for annual performance and spot bonuses.
• We recognize the importance of developing top talent from within, our employees have access to a wide range of internal and external training as well as coaching and peer mentoring programs.
• An Equal Opportunity Employer, including disability/vets.
• We maintain a drug-free workplace and perform pre-employment substance abuse testing.