Primary Responsibilities and Key Deliverables

• Ensure Sales Orders (SRO’s) are set up accurately
• Verify cost codes and hours are accurate
• Verify and validate monthly accruals
• Enter time in for employees timely for payroll and for billing
• Create and manage purchasing of equipment
• Create and manage change orders when appropriate
• Reconcile equipment, time and materials
• Billing, invoicing, and collections to be done
• Ensure accuracy and documentation for all SRO’s and Purchase Orders.

• Excellent verbal and written communication skills
• Results Orientated, must be able to accomplish daily tasks
• Must be able to utilize good judgment and be able to ask questions when something doesn’t seem right. i.e. items missing on SRO
• Good at determining the processes necessary to get things done, knows how to organize work, understands how to separate and combine tasks into efficient workflow.

• High discretion in dealing with sensitive and confidential information.
• Excellent computer skills (Excel, Word, Outlook, Adobe)
• Able to work in a team environment with employees from all levels
• Must have excellent organizational skills and able to manage multiple tasks simultaneously
• Must be flexible to meet changing deadlines and priorities
• Able to handle high stress while being courteous and friendly to customers and other employees and management.

Minimum Education and Experience

• Associates degree or related experience in an administrative role
• Basic financial acumen in dealing with sales orders, purchase orders, payroll