Program Development, Communications, and Department Administrator
Full Time
Fort Collins, CO
$50,000 - $58,000 a year
Posted
Job description
Position Location
Fort Collins, CO
Work Location
Position is fully in-office/in-person
Research Professional Position
No
Posting Number
202300795AP
Position Type
Admin Professional/ Research Professional
Classification Title
Prof/Indiv Contrib II
Number of Vacancies
1
Work Hours/Week
40
Proposed Annual Salary Range
$50,000 - $58,000
Employee Benefits
Colorado State University is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for eligible employees in the following University benefit areas:
https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/. To see the value of CSU benefits in addition to wages, visit our compensation calculator – https://hr.colostate.edu/total-compensation-calculator/.
https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/. To see the value of CSU benefits in addition to wages, visit our compensation calculator – https://hr.colostate.edu/total-compensation-calculator/.
Desired Start Date
06/26/2023
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on
05/08/2023
Description of Work Unit
As one of the nation’s top public research universities, Colorado State University (CSU) is a land grant institution, with enrollment of more than 33,000 students. CSU offers almost 80 undergraduate degree programs, over 110 graduate degree programs, and a Professional Veterinary Medicine program. CSU’s world-class research and scholarship include approximately $450 million in research expenditures, from engineering to behavioral sciences, medical research to sustainability, bio-cybersecurity to animal welfare, CSU researchers are advancing solutions to some of society’s biggest challenges while also revealing wondrous things about how the world works and ranking second nationally in federal research funding for universities without a medical school.
Fort Collins is an attractive community of approximately 170,000 located along the Colorado Front Range at the base of the Rocky Mountains, 65 miles north of Denver. Fort Collins is consistently ranked among the “Best Places to Live” in the U.S. by Forbes, Buzzfeed, Livability.com, and other sources, with an excellent public school system, an impressive selection of restaurants and quality fine arts programs, and the resources of Denver and the Rocky Mountains approximately an hour drive away.
The School of Biomedical Engineering (SBME) stands on a foundation of strong faculty and research programs from four CSU colleges: the Walter Scott, Jr. College of Engineering, and the Colleges of Health and Human Sciences, Natural Sciences, and Veterinary Medicine & Biomedical Sciences. The unique structure of the School involves over 70 faculty members representing 14 departments to provide an interdisciplinary focus on improving health, fighting disease, and aiding persons with disabilities. Academic excellence across diverse fields converge to provide a robust program of over 50 residential and approximately 30 online graduate students, and 400 undergraduates. The undergraduate program is unique in its Dual-Degree approach whereby students obtain two bachelor’s degrees in five years – one full degree in Biomedical Engineering and one full degree in either Chemical & Biological, Computer, Electrical, Electrical with Lasers & Optics, or Mechanical Engineering. The undergraduate program is the first ABET-accredited BME program in Colorado and one of few dual degree programs in the country.
Fort Collins is an attractive community of approximately 170,000 located along the Colorado Front Range at the base of the Rocky Mountains, 65 miles north of Denver. Fort Collins is consistently ranked among the “Best Places to Live” in the U.S. by Forbes, Buzzfeed, Livability.com, and other sources, with an excellent public school system, an impressive selection of restaurants and quality fine arts programs, and the resources of Denver and the Rocky Mountains approximately an hour drive away.
The School of Biomedical Engineering (SBME) stands on a foundation of strong faculty and research programs from four CSU colleges: the Walter Scott, Jr. College of Engineering, and the Colleges of Health and Human Sciences, Natural Sciences, and Veterinary Medicine & Biomedical Sciences. The unique structure of the School involves over 70 faculty members representing 14 departments to provide an interdisciplinary focus on improving health, fighting disease, and aiding persons with disabilities. Academic excellence across diverse fields converge to provide a robust program of over 50 residential and approximately 30 online graduate students, and 400 undergraduates. The undergraduate program is unique in its Dual-Degree approach whereby students obtain two bachelor’s degrees in five years – one full degree in Biomedical Engineering and one full degree in either Chemical & Biological, Computer, Electrical, Electrical with Lasers & Optics, or Mechanical Engineering. The undergraduate program is the first ABET-accredited BME program in Colorado and one of few dual degree programs in the country.
Position Summary
The Program Development, Communications and Department Administrator for the The School of Biomedical Engineering (SBME) will join a team that supports 70 faculty members representing 14 departments from across Colorado State University, 80 graduate students, and 400 undergraduate students to provide an interdisciplinary focus on improving health, fighting disease, and aiding persons with disabilities.
The ideal candidate will:
The ideal candidate will:
- Use their experience, creativity and advanced communication skills to execute on department storytelling, manage social media, and maintain the SBME’s website content. They will be responsible for publishing news, promoting events and other community engagement efforts, and managing multimedia including web, digital signs, and photography or video production.
- Use their well-honed organization and interpersonal skills to oversee all department and advising schedules/calendars, organize events such as E-Days, the Industry Advisory Board’s semiannual meetings, and the Graduate Seminar program.
Posses experience in administrative management for a unit/office including budgeting (tracking expenditures and revenue), management of student staff, writing and maintaining desk references and manuals for the department’s use, and surveying stake holders regarding various initiatives among other tasks.
This position reports to the Director of the School of Biomedical Engineering.
Required Job Qualifications
- Bachelor’s degree in English, communications, journalism, marketing, public relations, engineering, or relevant discipline.
- Two (2) years of experience creating and/or implementing campaigns in marketing, public relations, or communications.
- Experience creating content on multiple media platforms such as digital, print and/or social media.
- One (1) year of office administration experience such as communicating on phone, email and in person; electronic calendaring systems, and/or project/event management.
- Proficient in MS Office Suite (Word, Excel, PowerPoint), especially Excel
- Excellent oral and written communication and interpersonal skills.
- Ability to work independently and as part of a collaborative team.
- The successful candidate must be legally authorized to work in the United States by the time of hire; the department will not sponsor a visa for this position.
Preferred Job Qualifications
- Master’s degree in English, communications, journalism, marketing, public relations, or relevant discipline
- Background in STEM (Science, Technology, Engineering, Math) setting either in industry or higher education.
- Three (3) years of experience with writing, editing and designing in print and online formats for a variety of audiences.
- Demonstrated experience/proficiency with Adobe Creative Suite (Photoshop, Illustrator, InDesign, Premiere, Lightroom, etc.)
- Experience using WordPress open-source content management system (CMS).
- Experience budgeting project expenses.
- Experience building and/or managing databases.
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.
Essential Duties
Job Duty Category
Marketing and Public Relations
Duty/Responsibility
- Coordinate all aspects of marketing and public relations materials.
- Conceptualize and design promotional materials that communicate and inform, including program brochures, web content, mailers, newsletters, emails, postcards, bookmarks, advertisements, signage, posters, publications, and other material.
- Writes, edits and proofs promotional materials, print publications, letters, emails, and social media communications that promote SBME programs to undergraduate, graduate, and external audiences.
- Edit, update, and design pages for the SBME website, following university and college protocols.
- Design and order promotional items, as needed.
- Work with videographer to create compelling videos.
Percentage Of Time
35%
Job Duty Category
Administrative Management
Duty/Responsibility
- Track program expenditures, revenue, donations for SBME.
- Organize E-day’s events.
- Oversee advising schedules and SBME calendar at all levels.
- Oversee ABET data collection and report formulation.
- Organize, promote, and oversee Seminar program.
- Train and supervise work study or student hourly employees.
- Create survey questions and distribute via Survey Monkey for various initiatives involving industry advisory board, faculty, students, etc.
- Create and maintain “how to” checklist for primary role and responsibilities.
- Keep SBME staff updated on all new SBME relevant initiatives.
- Provide general support, as needed.
Percentage Of Time
35%
Job Duty Category
Industry Advisory Board
Duty/Responsibility
- Coordinate semiannual board meetings. Responsibilities include but are not limited to:
- Coordination and planning of event details: secure venue/room, guest list/RSVP, catering orders/menus , A/V and facilities requirements.
- Event set-up
- Event communications
- Event Facilitation: providing parking passes, name tags, and meeting packets
- Event budgeting/accounting requirements: complete Official Function forms and all budgetary/payment requirements for event.
- Follow-up on identified action items
- Take meeting minutes and prepare for distribution.
- Build relationships with board members and help recruit additional board members.
Percentage Of Time
15%
Job Duty Category
Alumni Relations
Duty/Responsibility
- Solicit updated accomplishments and achievements from SBME alumni twice a year for incorporation in SBME newsletter.
- Mail potential items of interest to recent alumni to build relations.
- Create and email/mail newsletter to SBME alumni to build community.
Percentage Of Time
15%
Application Details
Special Instructions to Applicants
For full consideration, please upload your resume/CV, cover letter, and the contact information for three professional references by 11:59 PM (MST) on May 8th, 2023.
This posting will remain open until filled, however for full consideration, applications must be received by 11:59 PM (MST) on May 8th,2023.
This posting will remain open until filled, however for full consideration, applications must be received by 11:59 PM (MST) on May 8th,2023.
References will not be contacted without prior notification of candidates.
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)
Search Contact
kelli.davison@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The
Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
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