Job description

PAYROLL & BENEFITS COORDINATOR, Town of South Hadley

All applicants for this position are required to complete an on line application at www.southhadleyma.gov. Pleases copy and paste link into your browser.

Position Purpose:

Provides administrative support to town administration and human resources functions of the Town, including but not limited to complete responsibility for payroll processing, salary and classification administration, employee benefit enrollments, coordination and communication with the Accounting Department for payroll processing, data reporting, maintenance of confidential personnel files, employee relations and correspondence. Provides back-up administrative support to Select Board and Town Administrator.

Supervision Received: Works under the general direction of the Assistant Town Administrator/HR Director and in accordance with applicable Massachusetts General Laws, town policies, town bylaws, and relevant state, federal, and local regulations and standards. Establishes own work plan and completes work in accordance with established departmental policies and standards.

Job Environment:

Work is performed under typical office conditions; work environment is mostly quiet. Operates standard office equipment.

Makes regular contact with other town departments & employees including the schools, payroll provider, pension administrators, insurance providers, and retirees. Contacts generally consist of an information exchange dialogue, discussing routine and semi-complex issues. Has access to department-oriented confidential information including all town/school personnel records related to payroll including highly personal information about employees, which requires the application of appropriate judgment, discretion and professional protocols.

Essential Functions:

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

Administers the payroll function for the town and works with the outside payroll provider to ensure accuracy of payroll records, tax filings, as well as W-2 preparation. Maintains all payroll files for Town, School, and Electric Light employees. Sets up all new town employees in payroll. Implements changes in payroll deductions; maintains records of deductions; ensures the payment of deductions to proper agencies. Prepares and updates all appropriate payroll reports/spreadsheets.

Coordinates management of the employee benefits programs, including health, life, dental, flexible spending accounts, deferred compensation, employee assistance programs and additional benefits that may be offered. Responsible for communication of benefit plan features and enrollments to employees and retirees, and for resolving related problems. Coordinates Open Enrollment and sends out open enrollment information.

Provides hiring information and insurance/healthcare choices.to new town employees. Answers all benefits-related questions and processes all benefits-related changes. Prepares personnel files for all employees and completes new hire paperwork. Completes necessary paperwork for terminations.

Prepares employee deductions for weekly and monthly payments (i.e. insurances, disability insurance, deferred compensation), enters on vouchers for processing.

Provides backup administrative support to Town Administration and Select Board, including drafting and typing correspondence, Select Board meeting minutes, answering phones, relaying messages, making appointments, maintaining calendars and filing documents.

Administers COBRA and FMLA and keeps accurate records of such. Responsible for monthly reporting to Hampshire County Retirement. Verify employee wages for unemployment. Process employment verifications for banks and credit unions.

Receive and post cash payments from employees and retirees along with posting insurance payments from Hampshire County Retirement and Mass. Teachers Retirement. Process weekly vendor checks; verify amounts and payee on vendors’ checks processed by the accounting department.

Acts as a confidential assistant to the Assistant Town Administrator with respect to Human Resources matters.

Performs similar or related work as required.

Recommended Minimum Qualifications:

Education, Training and Experience: Associates Degree in business finance field; four years of responsible experience in municipal financial management, or related field; or any equivalent combination of education, training and experience. Working knowledge of payroll services provided from an outside vendor such as ADP or Harpers.

Knowledge, Ability and Skill:

Knowledge: Working knowledge of public sector human resources management and practices desired; thorough knowledge of applicable federal and state employment laws. Thorough working knowledge of professional office procedures and use of equipment. Working knowledge of town government desired. Working knowledge of computer applications for data and financial management including Microsoft Excel and Word required.

Ability:Ability to establish and maintain effective and harmonious working relationships with town/school officials and departments, benefits providers, and all town and school employees. Ability to communicate effectively in written and oral form. Ability to prioritize multiple tasks and deal effectively with interruptions, often under considerable time pressure. Ability to operate standard office equipment.

Skill: Skill in computers and appropriate software applications. Aptitude for numbers and details. Excellent organizational skills. Skill in all of the above listed tools and equipment.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Lifts/moves objects weighing up to 15 pounds such as books, files. Ability to utilize a keyboard and calculator at efficient speed. Conveys payroll, benefits information to employees and vendors in person, by phone, and via email.

(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)

Job Types: Full-time, Part-time

Pay: $23.00 - $27.00 per hour

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

smogtown13.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, smogtown13.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, smogtown13.com is the ideal place to find your next job.