Job description

SUMMARY:
The Payroll Administrator will report to the Payroll Manager and will support all duties associated with the accurate and timely processing of bi-weekly payrolls for 1,600 employees as well as assist in all payroll related financial close tasks. This role will work closely with Human Resources and will interact closely with the finance team to complete all close related tasks. This individual will be driven, highly motivated, proactive, detail oriented, self-directed and own the payroll function.

To be considered for this role a resume and cover letter should be submitted with the application. Tell us why you want to work at Hachette and provide examples of your ability to work in a fast-paced environment where work must be done accurately and on time.
Responsibilities:

• Work closely with the payroll vendors to process all payrolls for employees in the American and Canadian regions
• Responsible for reviewing new hire entries, master file changes from HR and reconciling payroll files
• Audit time sheets and system uploads
• Assist in multi-state employees and managers with pay related issues
• Responsible for processing off cycle manual payroll checks and/or ACH payroll payments
• Assist with research projects and preparation of management reports as needed
• Special projects and other duties as assigned
• Ensure controls are properly performed within the payroll process
• Coordinate with external auditors to assist with quarterly and annual audits as needed
• Strong work ethics with the ability and flexibility to work extended hours during critical periods such as payroll submission, quarter and year-end remittance deadlines
• Serve as a back up to the payroll manager when out of the office for all inquires

Requirements:

• 3-4 years of payroll processing experience
• Possess a working knowledge of payroll-related requirements and regulations
• Maintain confidentiality in all assignments and in all information obtained
• Ability to organize and prioritize work to meet deadlines
• High degree of accuracy and attention to detail
• Working knowledge of payroll software, preferably UKG and Ceridian Tax
• Working knowledge of state requirements
• Good working knowledge of Microsoft business suite, specifically excel
• Excellent verbal and written communication skills with the ability to interact at all levels of the organization both internally and externally
• Accounting degree a plus

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The compensation range for this position is $60,000-$65,000. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.

The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 2 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

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