Description:

The Operations Support Admin prepares reports and other documentation associated with the operations services of the company. This position will perform administrative and clerical support functions for a few different departments.

Job Duties

• Create, manage and research exception reports from SAP
• Request product delivery/shipment creation and management from logistics department
• Take incoming calls from drivers or customers regarding delivery exceptions
• Coordinate and assist with UPS and customer pick up orders
• Interact daily with a variety of personnel and customers including drivers, warehouse personnel, customer care and administrative reps, sales consultants, vendors and various management/corporate level positions
• Schedule inbound and outbound appointments
• Assist the business unit manager with special projects and perform analysis of departmental reports as requested
• Management of facility inventory including receipt and other appropriate goods movements
• Rescheduling, redating and reprocessing of outbound deliveries
• Inventory prep which includes but is not limited to processing and reconciliation of inventory reports prior to inventory date, inventory team member on day of inventory
• Process and manage daily return/exception paperwork from all KB DC/Crossdocks
• Oversee daily delivery due notes and vendor backorder reports communicating to internal and external customers as needed to ensure total customer satisfaction
• Process delivery exceptions daily ensuring inventory is affected accurately in SAP and the recovery timeline is communicated to the external customer
• Review for accuracy and prepare invoices for payment
• Be willing to work overtime.
• Follow all company policies and procedures
• Comply with all company safety policies, procedures, rules, and guidelines.
• Comply with all elements of the Core Values and use the Quality System, including ISO procedures, ISO measurements, corrective and preventative actions, the customer complaint policy, and best practices to achieve continuous process improvements and ensure total customer satisfaction.
• Maintain a positive work environment by behaving and communicating in a professional, courteous, respectful, ethical manner with customers, clients, co-workers, and supervisors.

Monday - Friday

Training: 5:00am - 1:30pm (training lasts around 2 months)

Long Term Shift (after training): 12:00pm - 8:30pm

Dress code: business casual (jeans are okay)

Skills:

Administrative support, Microsoft office, sap, erp

Top Skills Details:

Administrative support,Microsoft office

Additional Skills & Qualifications:

2+ years administrative experience

Experience utilizing a company software or ERP system

Will not consider industries that do not relate at all - medical, insurance, retail, etc.

Looking for manufacturing/warehousing, utilities, construction field, etc.

Experience Level:

Intermediate Level

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.