Operations Manager, Registered Investment Advisor (RIA)
Full Time
Bethesda, MD 20817
Posted
Job description
We are seeking a highly skilled and experienced Operations Manager to oversee the daily operations of our Registered Investment Advisor (RIA) firm. The Operations Manager will be responsible for managing and leading the operations team, ensuring that all processes, systems, and procedures are efficient and effective, and that the firm is compliant with all relevant regulatory requirements. The ideal candidate will have a strong background in financial services, experience in managing teams, and a deep understanding of operational and regulatory requirements for RIAs.
Principle Responsibilities:
- Oversee and manage the operations team, providing leadership, guidance, and support as needed.
- Ensure that all operational processes, systems, and procedures are efficient, effective, and compliant with regulatory requirements.
- Monitor and maintain the firm’s compliance with all relevant regulatory requirements, including SEC, FINRA, and state regulations.
- Oversee the preparation and filing of regulatory reports and other compliance-related documentation.
- Develop and implement policies and procedures to ensure the firm’s compliance with all regulatory requirements.
- Oversee the management of the firm’s client accounts, including account setup, maintenance, and reporting.
- Collaborate with the firm’s investment team to ensure that all investment-related operations are efficient and effective.
- Work with the firm’s technology team to identify and implement technology solutions to improve operational efficiency.
- Manage relationships with third-party service providers, such as custodians and vendors.
- Oversee the preparation and distribution of client statements, trade confirmations, and other client-related documentation.
- Assist with other operational tasks and projects as needed.
- Manage activities that support business results, revenue growth, client experience and efficiencies in practice. Manage resources to achieve business results, including revenue and client acquisition targets. Partner with Branch Manager to ensure advisor business plans are completed and marketing events are tracked and measured.
- Assist advisors in servicing clients including preparing financial plans, conducting investment research, and completing trades and transactions.
- Prepare and ensure new business paperwork processes are successfully filled out. Provide general administrative duties such as answering phones, processing reports, preparing correspondence, setup files, etc.
- Build, manage, track, and analyze reports and branch vitals. Review branch P & L, budgeting, reporting/correcting errors, identify and implement expense reduction opportunities.
- Lead, coach, mentor and provide performance management for direct reports. Partner with Director of Operations and Regional Director of Operations to determine staffing needs; request, hire and allocate staff. Conduct 1:1s with staff.
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Qualifications:
- Bachelor’s degree in Business Administration or related field.
- 5+ years of experience in financial services operations or related field.
- Strong knowledge of regulatory requirements for RIAs, including SEC, FINRA, and state regulations.
- Experience managing teams and leading operations in a fast-paced environment.
- Excellent organizational and communication skills.
- Ability to work independently and as part of a team.
- Strong attention to detail and ability to multitask.
- Proficiency in Microsoft Office Suite and other relevant technology platforms.
- Series 65 or ability to obtain within 150 days.
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