Job description

Position Summary

At Apache Oil Company, the Operations Assistant works with assigned managers and other staff members to ensure that administrative tasks are completed and that the business functions efficiently.

People

• Works cohesively across all departments and staff to assist with necessary business growth and specials projects assigned.
• Communicates professionally with all outside vendors and establishes point-of-contact relationships regarding leased or rented equipment from Apache Oil Company.
• Maintains confidentiality for all employee accounts, does not engage in gossip or information sharing between staff members.
• Provides employee relation support and collaborates with Human Resources director on employee engagement and employee recognition programs.
• Acts as backup in Equipment Manager absence.

Service

• Assists Equipment Manager with rented/leased equipment accounts.
• Answers and routes calls to appropriate department or point of contact.
• Responsible for end of month billing on Apache Oil Company tank rentals through MAS or designated database.
• Responsible for the Closing Out of Accounts in MAS when equipment is returned/picked up.
• Responsible for maintaining the employee Uniform Program and On-Site medical boxes by collaborating with Cintas on services and monitors deliveries.
• Collects and records driver pre-trip/post-trip inspection logs daily and enters submission into spreadsheet on shared drive.
• Submits and manages inventory and ordering of office/equipment supplies as needed through approved ordering systems.
• Acts as the administrative back-up for Human Resources and processes payroll in the absence of the HR Director.
• Assists with employee orientation/onboarding on an as needed basis.

Quality and Safety

• Routinely audits and reconciles returned equipment logs to ensure that accounts are correctly closed in MAS.
• Resolves account discrepancies through either electronic or verbal communication with customers and necessary Apache Oil employees for closure.
• Routinely performs audits on current rental accounts to ensure that all specified information for rental and agreement is correct in both MAS and hardcopy.
• Scans all hardcopy files and saves to shared drive for easy document retrieval.
• Routes paperwork in a timely manner and to correct personnel or department.
• Reports accidents or incidents immediately to Equipment Manager or Director of Human Resources.

Financial

• Utilizes company resources efficiently and assists with monitoring inventory of items necessary for assigned departments.
• Utilizes proper supply chain management process and approvals when necessary.
• Cognizant of cost comparisons and adapts to financially efficient resources.

Education Requirements

· Highschool diploma or equivalent required.

Experience Requirements

· At least 2 years of administrative and data entry experience.

Minimum Qualifications (Knowledge, Skills, and Abilities)

· Skilled in Microsoft Office Products with little to no assistance.

· Skilled in data entry with various databases across the organization with few errors.

· Ability to be self-motivated and work alone as well as in a team setting.

· Work closely and effectively with multiple levels of the organization

· Organizational skills and attention to detail.

Job Type: Full-time

Pay: $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Pasadena, TX 77505: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Outlook: 1 year (Preferred)
• Human resources: 1 year (Preferred)
• Data entry: 1 year (Required)
• Inventory control: 1 year (Preferred)

Work Location: In person

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