Office Manager

Jacob's HVAC/R, LLC. is a Heating and Air Conditioning company based in Wenatchee, WA serving Chelan and Douglas counties. We have more than 20 years of experience in all areas of repairing, maintaining, and installing heating and AC units of all makes, models, and sizes. If you are looking for a company with high standards that goes above and beyond to do the job right, then we are looking for you! We are a great company to work with that has growth and advancement opportunities.

We are currently looking for an Office Manager to join our Team!

Job Summary:

We are looking for a fun, energetic Office Manager to organize and coordinate administrative duties and office procedures. Your role is to create and maintain a pleasant office working environment.

What we offer:

• Medical insurance (80% paid by the employer)
• Dental
• Vision
• Paid time Off
• Paid Holidays
• Simple IRA
• Continuing education and training

Pay: $32.00/hr. - $35.00/hr. - Depending on Experience

Responsibilities:

• Partner with HR (Insperity) to update and maintain office policies and procedures.
• Organize office operations and procedures.
• Coordinate with IT department (Axeon) on all office equipment.
• Ensure that all items are invoiced and paid on time.
• Maintain UpToDate pricing.
• Provide general support to visitors.
• Assist in the onboarding process of new hires.
• Address employee queries regarding office management issues.
• Assist dispatch in answering calls and scheduling.
• QuickBooks data entry.
• Assist Insperity with payroll and timecard verifications.
• Cover dispatch position if dispatcher is sick or on leave.
• Learn the in's and out's of dispatching software for maximum use of it's capabilities as well as keeping everything current within it.

Requirements and skills:

• Proven experience as an Office manager, Front office manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems & procedures
• Proficiency in MS Office, Excel, Google docs, QuickBooks online
• Hands-on experience with office machines (Printers, computers, phones etc.)
• Excellent time management skills and ability to multi-task & prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written communication skills
• Strong organizational and organizational skills
• A creative mind with an ability to suggest improvements.
• High school degree