Description

The Idaho Department of Correction is currently recruiting for a Management Assistant. This position will fill a vacancy located in Boise, Idaho, with the division of Management Services. The incumbent will provide administrative support to Management Services leadership; hire, train, and supervise one administrative assistant; address Central Office maintenance issues; manage Central Office vehicle fleet; coordinate activities with other Management Assistants and support Management Services staff.
If you have previously applied for the position of Management Assistant you must reapply under this announcement. Previous scores will not be used. Hiring lists may be created from open competitive, IDOC Department Promotional, or Statewide promotional applicants. The applications may also be used for future vacancies that may occur within the next six (6) months.

BEST RETIREMENT AVAILABLE IN THE NATION

We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit.

EXCELLENT BENEFITS

• Excellent medical, dental and vision insurance-employee only coverage for PPO $65/month for medical and vision & $11.00/month for dental
• Generous vacation and sick leave accrual beginning as soon as you start
• 11 paid holidays a year
• Paid parental leave
• Multiple savings plans, optional 401K, and optional 457
• Basic life insurance for employee and family
  • Employee covered at one times their annual salary
  • Spouse covered at $10,000
  • Child covered at $5,000
• Wellness programs
• Ongoing training opportunities
• An opportunity for student loan forgiveness
• And more!

Example of Duties

• Perform a variety of administrative duties to enable the Division leadership team to function more effectively such as email sorting, booking meetings or travel, reconciling travel reimbursements, and ordering office supplies.
• Manage the central services such as reception, maintenance, mail, cleaning, repairs, waste disposal, courier and recycling.
• Draft correspondence and presentations, take and/or transcribe meeting minutes
• May respond to sensitive or controversial issues from staff, residents and families of residents
• Assist the contract and purchasing teams with post-award contract administration functions such as document management, filing, responding to concern forms, entering requisitions.
• Assist the fiscal team on an as needed basis with various special projects.
• Track the disposition of fixed assets and fleet, and conduct annual inventory at central office.
• Complete annual building report for owned and leased buildings for the legislature.
• Supervise and back up the administrative assistant 1, which is the reception position.

Minimum Qualifications

• Experience: interpreting and applying regulations or policies and procedures
• Experience planning, organizing, implementing, and evaluating special projects
• Experience independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis
• Experience analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators.

Supplemental Information

SPECIALTY REQUIREMENTS:

• Good knowledge of computer applications
• Experience composing official correspondence, reports, research papers, and other complex documents

HIRING INFORMATION:
To be hired, a candidate will have a history and background supportive of Department mission goals and will be subject to:

• Completing a Background Investigation Questionnaire and pre-employment drug testing
• Have a federal and state criminal background check to include fingerprints
• Have a history of law-abiding behavior
• Felonies, misdemeanors, illegal drug usage, DUI's, adverse driving convictions and employment history may make you ineligible for employment

Non-hiring restrictions are in place for candidates who:

• Have been convicted of Domestic Violence or similar types of violent behaviors
• Have a dishonorable discharge from military service
• Currently are using, dealing, or are associated with illegal drugs
• Have close friends or relatives under IDOC care & custody where the vacancy exists
• Are currently under IDOC supervision or probation (must be released from IDOC supervision or probation for at least one year)

OVERTIME NOTICE: At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation. Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources at (208) 334-2263.