DESCRIPTION

Starting salary for this position is: $3,096 (Monthly)

Employees starting at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. If an employee starting at anything higher than the entry step of the range, will have salary step advancement after 12 months and salary step advancement every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase in salary.

Community Colleges of Spokane (CCS) District Equity Statement

CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.

Spokane Community College (SCC) is a beautiful campus set along the Spokane River and near the urban city center of Spokane. Spokane is a mid-sized city in the inland Pacific Northwest with a high quality of life and quick access to the outdoors. In addition to the 148-acre main campus in Spokane, SCC serves over 10,000 square miles in eastern Washington including educational centers in Colville, Newport, Inchelium, and Republic. More information about relocating to/living in Spokane is available here: http://ccs.spokane.edu/Working-for-Us/Relocation-and-Living-in-Spokane.

SCC is one of two accredited community colleges that comprise the Community Colleges of Spokane. Serving about 22,000 students, SCC is an educational leader and responsive partner with the community and region to provide access to relevant programs of the highest quality. Offering state-of-the-art career technical programs (approximately 50% of total enrollment) as well as liberal arts/transfer programs (about 25%) and basic education for adults (about 25%), SCC’s comprehensive opportunities transform lives and enrich our communities. As a college we are collectively committed to the work that embraces diversity, promotes equity, and fosters inclusion and global awareness at every level of our college.

Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of LEP Program Coordinator in the SCC ESL Department.

GENERAL DEFINITION

Under general direction, this position is responsible for serving as subject matter expert (SME) in the Limited English Proficiency (LEP) program. This position will be solely responsible for all aspects of reporting of LEP clients and working with local partner agencies such as Department of Social and Health Services (DSHS) and World Relief and International Rescue Committee (IRC) regarding client referrals.

The LEP Coordinator will provide students, staff, and the public information and interpretation of policies and activities related to the LEP program including Comprehensive Adult Student Assessment System (CASAS) assessments, quarterly assessments, intake testing and placement; maintain student records and files; prepare a variety of spreadsheets and maintain LEP databases.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• 
  Serve as SME for the LEP Program. Have extensive involvement with students, staff, the public and/or agencies in carrying out LEP program activities. Provide students, staff, and the public information and interpretation of policies and activities related to the LEP program requirements. *
• Coordinate intake assessment, enrollment and placement of LEP students in Adult Basic Education (ABE)/English as a Second Language (ESL) program. Inform LEP students of the WorkFirst (WF) participation, regulations and requirements. Input information into ABE/LEP databases; use DSHS Electronic Job Automated database (EJAS) to reflect necessary information for reporting and to track students served under the LEP contract and contract renewal; print and distribute lists of current LEP students to faculty; communicate with instructors and ESL support staff regarding reporting absences of the LEP students to the Retention Services with Case Managers at DSHS. *
• Provide support services to LEP clients; determine their eligibility and document necessary information in EJAS and the student file. *
• Be responsible accurate record keeping and maintenance of the LEP records. Collect necessary documentation for LEP quarterly billing; prepare and proofread the billing for Office of Refugee and Immigrant Assistance (ORIA). *
• Compose correspondence, printed materials, and news releases related to LEP program services; edit materials for accuracy, appearance, readability, and style. *
• Coordinate arrangements for program activities such as meetings and conferences. *
• Establish and maintain manual and electronic records and files; generate reports as required. *
• Support test distribution and actual CASAS appraisal and quarterly assessments. *
• Provide support to other ABE/ESL programs as needed.
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance the CCS strategic plan, and perform other duties as assigned. *

• Indicates this is an essential duty.

This position is designated a bargaining unit position.

COMPETENCIES & OTHER REQUIREMENTS

REQUIRED COMPETENCIES (MINIMUM QUALIFICATIONS)

• 
  Knowledge and/or experience on maintaining electronic and manual filing systems.
• Advanced knowledge of using computers, spreadsheets, database and word processing software. Demonstrated ability to learn and use a database system.
• Excellent interpersonal, oral, and written communication skills.
• Experience working with adults with limited English who have multiple barriers to education and employment.
• Ability to have attention to details while adhering to strict deadlines.
• Ability to work independently as well as in a team environment.
• Acceptance of the responsibility to promote the welfare and best interests of students at all times.
• A demonstrable understanding and acceptance of the vision, mission, values, goals, objectives and strategic plan of CCS.
• The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, and community and technical college system.
• Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.

PREFERRED COMPETENCIES (DESIRED QUALIFICATIONS)
The following qualifications are not necessary for application but could support a candidate’s success:

• Two (2) or more years of experience working with adults with limited English.
• Two (2) or more years of relevant office clerical experience.
• One (1) or more years of experience with EJAS and student management systems (SMS).
• Knowledge of LEP program rules/regulations.
• Familiar with PeopleSoft software
• Experience using Office 365.
• Fluency in a second language.
• Experience in a higher education environment.

CONDITIONS/TERMS OF EMPLOYMENT

TOTAL COMPENSATION WITH BENEFITS: $54,079 - $67,084.

Total compensation is an estimate based upon adding the following amounts together:

• 
  Base compensation of $37,152 - $49,404, plus
• Current employer-paid health and related benefit contribution rates, plus
  • Click here for a full list of benefits.
• Median retirement fund contributions.

The actual total will vary depending upon each employee's enrollment choices.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Once an applicant is chosen for an interview, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

PHYSICAL REQUIREMENTS

• Work is performed in a normal, temperature-controlled office environment.
• Work is sedentary in nature.
• Frequent use of computer and exposure to terminal screens.
• Visual focus and strain.
• Work directly with students/clients.
• Work involves constant interruptions and requirement to answer on demand questions by phone, in person, or electronically.
• Move up to 25 lbs. occasionally.
• Frequent repetitive hand/wrist motions and finger manipulation.
• Occasional to frequent change in position from sedentary, standing, stooping and walking.
• Frequent oral and auditory communication with others.

CONDITIONS OF EMPLOYMENT

• Full-time schedule (12-months, 40-hours a week).
• 6-month probationary period; may be extended up to 12 months.
• This position is overtime eligible.
• Criminal background check required.

REQUIRED APPLICATION MATERIALS

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• 
  CCS online application.
• Cover letter addressing your qualifications as applied to the responsibilities of this position. *
• Comprehensive resume. *
• Names, addresses, and telephone numbers of three professional references.*
• College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission. If you require an accommodation during the application or interview process, please contact HR at CCS.recruiter@ccs.spokane.edu

Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category. Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.

Native Land Acknowledgement

We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, Kalispel Tribe and Nez Perce Tribe.

We pay our respect to tribal elders both past and present as well as to all indigenous people today. This land holds their cultural DNA, and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.

Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of one (1) day per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is no longer a condition of employment.