Job description

Now seeking a highly-motivated individual with a multi-faceted skill set to join our team in Columbus, OH as our Legal Office Administrator!

The ideal professional values commitment and is looking for opportunities to grow, both, professionally and personally. The Office Administrator would be responsible for the overall operations of our office, including financial planning and controls, personnel administration, office morale, systems, and physical facilities.

As the Office Administrator, you will work with our partners and national departments to plan for the changing needs of the organization and contribute to cost-effective management throughout the organization. You will be responsible for coordinating across offices and/or across practices, and for addressing any issues of office morale to promote a positive and efficient work environment.

KEY AREAS OF RESPONSIBILITY

Human Resources:

• Responsible for recruiting, onboarding, training and development, performance evaluation, salary administration, employee relations, motivation, disciplining, discharging, benefits administration, workers’ compensation, personnel data systems, job design, resource allocation, and other human resource management functions for the legal and support staff for the office.
• Responsible for addressing any issues of office morale in order to promote a positive and efficient work environment.

Financial Management:

• Preparation of annual budget, variance analysis, profitability analysis, and other appropriate analysis. Responsible for monitoring expenses and revenues.
• Approve all invoices before submission to the National Finance Department for payment. Oversee and take an active role in addressing billing and collections.

Systems Management:

• Work with local and national Information Technology staff to ensure that the information technology needs of lawyers (including needs of visiting attorneys from other offices) and staff are being met.
• Coordinate IT training for new staff as well as skills maintenance for existing staff.
• Monitor usage of equipment for inappropriate use.
• Ensure that the Firm’s national technology standards, policies, and procedures are being implemented at the local office level.

Facilities Management:

• Responsible for all aspects of managing the physical space, including space planning (including needs of visiting attorneys from other offices), office relocation, lease negotiation, mail, reprographics, reception, and food services.
• Act as liaison with landlord and contractors.
• Analyze bids and negotiate with vendors.
• Ensure effectiveness of office security programs and office disaster preparedness efforts.

Strategic Leadership:

• Provide overall strategic and tactical leadership to ensureall office functions and personnel are aligned in providing seamless client service and responsive support.
• Provide leadership in addressing current and anticipated needs by developing and deploying effective solutions.
• Provide business management insight and operational advice and expertise.
• Develop strong, helpful, and healthy relationships with all attorneys and staff in the office, other Office Administrators, and national staff operating throughout the firm.

Qualifications & Requirements:

• Associate or Bachelor’s Degree from a recognized college or university majoring in
• business administration, management, finance, human resources, technology, or marketing is preferred, although we will consider individuals with comparable work experience.
• Must have previous supervisor experience in a law firm, corporate legal department, or comparable service industry.

Benefits & Salary:

• $100,000 - $120,000 (Based on Experience)
• Medical, Dental, Vision
• PTO
• 401K

We are committed to investing in your growth, just as you invest in ours, and to make this the place you want to stay long-term.

Join our team of great people from richly diverse backgrounds and pursue impactful work while we provide you with flexibility when you need it.

Job Type: Full-time

Pay: $100,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Free parking
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Parental leave
• Professional development assistance
• Profit sharing
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Travel requirement:

• No travel

Ability to commute/relocate:

• Columbus, OH 43215: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• If you were to give a percentage of legal administrative responsibilities versus office management responsibilities, what would that look like? For example; 70% admin 30% legal.

Education:

• Associate (Preferred)

Experience:

• Administrative: 5 years (Required)
• Legal Administration: 5 years (Required)

Work Location: In person

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