Job description

Legal Administrative Assistant

Summary

Hall, Render, Killian, Heath & Lyman, P.C., the nation's largest law firm focused exclusively on matters specific to health care organizations, seeks a friendly, energetic legal administrative assistant for our Milwaukee office. A Legal Administrative Assistant (LAA) at Hall Render will perform a wide variety of legal administrative and paraprofessional duties. The LAA will support multiple attorneys in a team environment. Major duties of an LAA include providing comprehensive and efficient administrative and secretarial support, preparing and editing correspondence of legal documents, creating tables and spreadsheets, calendar management, and maintaining paper and electronic files.

Key Roles and Responsibilities

• Helping attorneys solve problems by finding reliable solutions while working within Firm policies and procedures.

• Developing comfort and proficiency with all necessary Firm software and providing first-line support to attorneys.

• Drafting, editing and proofreading a variety of complex documents for correct spelling, grammar, punctuation, format and content.

• Creating and maintaining client files.

• Assisting with timekeeping, transcription, and payment processing requests and coordinating billing processes.

• Scheduling and calendar management.

• Travel arrangements and expense report processing.

• Communicating directly with clients and courts.

Requirements

• Ability to communicate with clients in a pleasant and professional manner.

• Proficiency in and advanced knowledge of Microsoft Outlook, Word, PowerPoint and Excel functions, with an aptitude for quickly learning various other programs.

• Excellent administrative, writing, grammar and proofreading skills.

• Ability to work independently to find solutions to technical problems.

• Detail-oriented with strong organizational and time management skills.

• Flexibility in responding to ever-changing demands and types of work practices.

• Required – two to three years of law firm and/or legal department experience.

• Prior experience in litigation practices and procedures including knowledge of State and Federal filing procedures is ideal.

Education and Qualifications

• High school diploma from an accredited institution.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Firm.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Milwaukee, WI 53202: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• How many years of Microsoft Office experience do you have?
• How many years of legal experience do you have?

Education:

• High school or equivalent (Preferred)

Work Location: Hybrid remote in Milwaukee, WI 53202

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