Position Summary:

Provides oversight of all grants and contracts by managing processes and systems associated with the organization’s grants and contracts including grant reporting, applications, and execution of contracts. Provides guidance on and ensures grant and contract compliance requirements are met. Supervises and coordinates the activities of the Grants Specialist.

Accountable and responsible for the following results:

• Review or prepares the submission of monthly and/or quarterly financial reports, and payment requests for state and other grantors as required and ensures compliance with Federal and State requirements such as OMB A-133.
• Prepares or assists with preparation of grant budgets, revisions and applications related to renewal and new applications.
• Works with Directors and Managers on monitoring grant expenditures.
• Maintain contract management database and electronic filing system ensuring accuracy and timely upload of grants and contracts.
• Monitor contract expiration and renewal dates; coordinate activities to terminate or renew contracts in a timely manner
• Stay current with all contract /grant compliance requirements especially federal grants and communicate requirements to Directors in charge of providing the contract/grant services.
• Keep track of all programmatic, financial, and administrative reporting requirements and due dates related to all grants & contracts and making sure all programmatic and financial reports are submitted timely by responsible parties.
• Monitor grant application timelines are being adhered to throughout the application process ensuring application deadlines are met. Where applicable may function as team lead role planning and coordinating kick-off and work group meetings and ensuring timely follow-up by team members. Communicate awards and coordinate declined proposal feedback so teams can improve future submissions.
• Responsible for navigating and managing multiple grant online portals involving retrieving and disseminating grant information and uploading documents for submission.
• Reviews contracts and service agreements for content and format, obtaining outside counsel review when appropriate, coordinating for signature by internal and external parties.
• May at times be responsible for negotiating, drafting and/or editing contracts in accordance with business needs and policies, utilizing standard legal language and formatting.
• Collaborate with internal and external stakeholders on contract terms and language and keep them informed of contract status.
• May be required to use own vehicle on company business.
• Attends training sessions, workshops, and seminars as requested by supervisor, or as needed for professional development, or as required for accreditation or licensing.
• Performs other duties as assigned.
• Regular and consistent attendance is an essential function of this position.

Who We Are

BHcare is a Certified Community Behavioral Health Clinic that offers a comprehensive and integrated system of care with wrap-around services for adults, children and families struggling with mental health, substance use, domestic violence, and other health-risk behaviors.

We employ a diverse and dedicated group of professionals that create and sustain programs to rebuild and change the lives of those who walk through our doors each day. We are devoted to helping our clients live to their full potential as happy, healthy and active members of our community.

Why BHcare?

Our culture and benefits are designed to promote your well-being and help you achieve a healthy work-life balance.

Benefits to full-time (30+ hours per week) employees:

• Paid Time Off (vacation, sick, personal and paid holidays)
• 403(b) retirement plans with up to 4% employer match
• Health & Dental insurance
• Medical Dependent care & flexible spending accounts
• LTD & Disability coverage
• Life & AD&D
• Supplemental insurance
• Employee Assistance Program
• Career advancement opportunities

• Bachelor’s degree in accounting, finance, or business with 3 years’ experience working in non-profit in a grant coordination or related role negotiating, developing, and/or editing legal contracts or service agreements, preferred. In lieu of education, 4-5 years of relevant experience may be considered.
• Ability to prepare budgets, financial reports
• Experience managing administrative projects.
• Excellent project management, organizational and strong attention to detail required.
• Strong written and verbal communication skills.
• Proficient in using computers and use of Office 365 applications