Gift Account Reconciliation Specialist
Full Time
Chapel Hill, NC 27599
Posted
Job description
Posting Information
Department
University Development Office-250100
Career Area
Development and Fundraising
Is this an internal only recruitment?
No
Posting Open Date
04/04/2023
Application Deadline
05/10/2023
Position Type
Permanent Staff (SHRA)
Position Title
University Program Specialist - Journey
Salary Grade Equivalent
GN11
Working Title
Gift Account Reconciliation Specialist
Position Number
20002629
Vacancy ID
P017204
Full-time/Part-time Permanent/Time-Limited
Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week
40
Work Schedule
Monday-Friday, 8:00am – 5:00pm
Work Location
Chapel Hill, NC
Position Location
North Carolina, US
Hiring Range
$43,000 - $46,500
Pay Band Information
To learn more about the pay band for this branch and role, please see
the Career Banding rates spreadsheet.
Position Summary Information
Primary Purpose of Organizational Unit
University Development’s purpose is to support the mission of the university by raising private resources to enhance financial support for students, faculty, programs, and facilities. University Development provides leadership and centralized services to all development offices throughout the University, serving as a focal point for annual giving, application development and IT support; campaign management; constituent programs; corporate and foundation relations; donor relations; gift planning; gift services; industry relations; marketing/communications; parents giving; principal gifts; prospect management, research and analytics; regional programs; scholarships and student aid; talent management; university events; and volunteer engagement.
Carolina Development is proud of its donor-centered philosophy, pursuing activities that always respect the interests and intentions of the donor as well as the University. The organization’s collaborative nature is a critical component to fulfilling our mission of raising private funds to benefit the university.
Location, Location, Location
Tuition & Fee Waiver Program: Check out our Tuition & Fee Waivers Programs – https://hr.unc.edu/benefits/educational-assistance/tuition-waivers/
Benefits: Explore the benefits of working at UNC-CH – Benefits and Leave – UNC Human Resources
Carolina Development is proud of its donor-centered philosophy, pursuing activities that always respect the interests and intentions of the donor as well as the University. The organization’s collaborative nature is a critical component to fulfilling our mission of raising private funds to benefit the university.
Location, Location, Location
- Want to live in Chapel Hill? If so, we have tons of perks to offer you. Discounts and access to many UNC-CH athletics, Performing Arts, Gym memberships and many more on campus and local community opportunities along with a perks program that provides employees with over 800 local deals.
- Want to live outside of Chapel Hill but still in the area? You have a choice of smaller communities, cities, or even suburbs in areas like Raleigh and Durham. Both living experiences offer a multitude of advantages designed to fit your needs and still enjoy the perks offered by UNC-CH.
Tuition & Fee Waiver Program: Check out our Tuition & Fee Waivers Programs – https://hr.unc.edu/benefits/educational-assistance/tuition-waivers/
Benefits: Explore the benefits of working at UNC-CH – Benefits and Leave – UNC Human Resources
Position Summary
This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.
Gift Services is responsible for depositing, recording, receipting, and acknowledging gifts of various types, including cash, credit card transactions, bank drafts, payroll deductions, publicly traded and closely held stocks, gifts-in-kind, pledges, and matching gifts according to CASE guidelines and Internal Revenue Service regulations and requirements.
The Gift Account Reconciliation Specialist will independently monitor and reconcile the four accounts used by Gift Services to receive and process revenue.
The Holding Account is used to hold gifts received by the University when the purpose has yet to be determined or we are waiting for an account to be created. Funds flow in and out of this account regularly so great care is needed to monitor the activity to ensure funds move appropriately. If problems are found or if gift cannot move via our nightly file feed to PeopleSoft, this position will see that the funds are moved via journal entry. A final review of each designation is required to ensure all gifts have moved properly.
The Bank of America bank account is the bank account into which all revenue deposits, cash wires, stock proceeds, credit card transfers are made. Daily activity into the BOA account must also be captured in PeopleSoft. This position will reconcile this account to ensure that transactions made by the Gift Technician are accurate. Additionally, this position will work directly with central Accounting as part of it monthly reconcile of this account.
The Clearing Account is used as a wash account where deposits and transactions are entered to be offset by gift batch activity or other debits or credits. This account is required to balance as close to zero as possible, depending on the activity for that month. This position will reconcile the activity in this account to ensure deposit detail equals gift batch detail and other debits and credits reconcile.
The Stock Holding Account is used to capture the activity from our Wells Fargo brokerage account. Daily, stock gifts are received and sold. On a regular basis, Wells Fargo transfers sales proceeds to our BOA account which are deposited into the Stock Holding Account. In this account, all proceeds, fees and gains or losses are captured. This position will reconcile the account to ensure that these amounts have been entered correctly and that all stock gifts have been processed.
The Gift Account Reconciliation Specialist will manage all aspects of DAVIE alumni and alumni-related events, including assisting units in the creation and setup as well as ensuing events are properly mapped to the General Ledger for revenue purpose. This position will provide campus-wide training to new or existing users who have event rights in DAVIE. This position will be expected to thoroughly understand how goods/services/benefits are handled and the IRS rules for such in order to properly manage events in DAVIE.
Gift Services is responsible for depositing, recording, receipting, and acknowledging gifts of various types, including cash, credit card transactions, bank drafts, payroll deductions, publicly traded and closely held stocks, gifts-in-kind, pledges, and matching gifts according to CASE guidelines and Internal Revenue Service regulations and requirements.
The Gift Account Reconciliation Specialist will independently monitor and reconcile the four accounts used by Gift Services to receive and process revenue.
The Holding Account is used to hold gifts received by the University when the purpose has yet to be determined or we are waiting for an account to be created. Funds flow in and out of this account regularly so great care is needed to monitor the activity to ensure funds move appropriately. If problems are found or if gift cannot move via our nightly file feed to PeopleSoft, this position will see that the funds are moved via journal entry. A final review of each designation is required to ensure all gifts have moved properly.
The Bank of America bank account is the bank account into which all revenue deposits, cash wires, stock proceeds, credit card transfers are made. Daily activity into the BOA account must also be captured in PeopleSoft. This position will reconcile this account to ensure that transactions made by the Gift Technician are accurate. Additionally, this position will work directly with central Accounting as part of it monthly reconcile of this account.
The Clearing Account is used as a wash account where deposits and transactions are entered to be offset by gift batch activity or other debits or credits. This account is required to balance as close to zero as possible, depending on the activity for that month. This position will reconcile the activity in this account to ensure deposit detail equals gift batch detail and other debits and credits reconcile.
The Stock Holding Account is used to capture the activity from our Wells Fargo brokerage account. Daily, stock gifts are received and sold. On a regular basis, Wells Fargo transfers sales proceeds to our BOA account which are deposited into the Stock Holding Account. In this account, all proceeds, fees and gains or losses are captured. This position will reconcile the account to ensure that these amounts have been entered correctly and that all stock gifts have been processed.
The Gift Account Reconciliation Specialist will manage all aspects of DAVIE alumni and alumni-related events, including assisting units in the creation and setup as well as ensuing events are properly mapped to the General Ledger for revenue purpose. This position will provide campus-wide training to new or existing users who have event rights in DAVIE. This position will be expected to thoroughly understand how goods/services/benefits are handled and the IRS rules for such in order to properly manage events in DAVIE.
Minimum Education and Experience Requirements
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
Excellent advanced knowledge and skills with Microsoft office programs including Word and Excel. Willingness to learn new software application programs as required. Must have excellent verbal and written communication skills. Must have excellent customer service skills. Position requires accuracy, attention to detail and editing skills. The person in this position must be able to work independently as well as in a team environment and in a professional manner.
Preferred Qualifications, Competencies, and Experience
Preferred qualifications include experience with PeopleSoft Accounting System; experience at a higher education institution, prior experience in a fundraising setting.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
Evening work occasionally, Overtime occasionally, Weekend work occasionally
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