Job description

About the Job:

The Administrative Assistant will attend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the public, vendors, and customers. Completes a variety of administrative duties.

Scope of Duties:

• Answers incoming phone calls, determines purpose of calls, and forwards to appropriate personnel or department
• Greet customers and visitors (hand out applications, direct persons to correct destinations, etc.)
• Monitor visitor access and maintain visitor log
• Provide general administrative and clerical support
• Handle sensitive information in a confidential manner
• Handle all aspects of mail outgoing and incoming (distribution, stamping, post office runs, etc.)
• Order and maintain office and coffee supplies
• Schedule conference room reservations
• Book travel arrangements
• Coordinate meetings and organize catering (order and pick up lunches)
• Assist other departments as needed
• Other duties as assigned

Minimum Requirements / Qualifications:

• Excellent verbal and written communication skills
• Bilingual and Biliterate in English and Spanish
• Knowledge of computers and proficiency in MS Office (MS Excel and MS Word, in particular)
• Professional personal presentation
• Reliable
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Strong organizational skills with the ability to multi-task
• Valid Driver’s License and reliable transportation
• Must be able to be on site in Watsonville.

Education/Experience:

• High School Diploma or equivalent
• 1 year admin assistant experience

Job Type: Full-time

Pay: $17.00 - $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Watsonville, CA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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