Department Information

Do you desire a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a career position that makes a direct impact on improving the lives of Colorado residents. Our mission is to advance Colorado's health and protect the places we live, work, learn, and play. Our vision is to create a healthy and sustainable Colorado where current and future generations thrive.

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

• Employee wellness programs and facilities
• Extensive internal professional development opportunities on a wide variety of subjects
• Bike to work programs, including access to storage lockers and bike racks
• Distinctive career advancement opportunities throughout the State system
• Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
• Medical and dental health plans
• Paid life insurance
• Short- and long-term disability coverage
• 10 paid holidays per year plus generous personal time off
• Mentoring program with opportunities for mentors and mentees
• Tuition assistance for college-level courses including Masters degree programs
• Excellent work-life programs, such as flexible schedules, and
• A variety of employee resource groups

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

(This posting may be used to fill multiple vacancies and may be extended.)

Description of Job

The Work Unit

The Position
This position will support the planning and completion of the Family Planning Program's annual conference and/or other training events. Activities will include:

• Plan and implement all stages of the event from approval to outreach and marketing to registration to day-of logistics to invoicing and payment.
• Act as the main contact for staff, registrants, event speakers, and event vendors.
• Provide technical support for meeting technology on and off-site.
• Draft the conference program including the schedule and session overview, breakout room information, and other event information.
• Develop a conference checklist including tasks, responsible party, due dates, and status.
• Prepare the Official Function Form and other paperwork and track the approval process.
• Attend meetings with CDPHE staff to discuss planning progress.
• Ensure agreements and timelines with event vendors are being followed.
• Fulfill other duties as assigned to assist with the event.
• Assist with other duties and projects that support the FPP Program and Health Services and Connections Branch as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

,The candidate must meet one of the following or a combination of experience/education to meet the minimum qualifications:

• Graduation from an accredited college or university in Marketing, Business, Communications, Public Relations, or a closely-related field

• Two (2) years of professional experience in an occupational field related to the work assigned to the position such as marketing, planning, administrative support, or a closely-related field.

• 
  A master's or doctorate degree in Marketing, Business, Communications, Public Relations, or a closely-related field may substitute for the required experience on a year-for-year basis.

Conditions of Employment:
Pursuant to CDPHE policy, a background check is required for all positions at CDPHE.

Preferred Qualifications and Essential Competencies:
The preferred experience, competencies, and abilities are highly desirable for this position and will be considered in selecting the successful candidate:

• Professional-level communication, interpersonal, teamwork, organizational, and time-management skills.
• Experience in event planning and coordination with a varying number of event attendees.
• Demonstrated ability to work autonomously and responsibly, while developing and maintaining a functional relationship with the supervisor.
• Ability to record and accurately transcribe meeting minutes for staff and workgroup meetings.
• A demonstrated commitment to diversity, equity, and inclusion in the workplace and community.

APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for the position or that as a result of no longer being considered, you were discriminated against, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. If an applicant seeks to have an allegation of discrimination reviewed by the Board, that person must file an appeal (petition for hearing) within 10 days of the action or receipt of any final written selection decision. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

• A completed State of Colorado application.

• A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position.
• If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application.

• If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

or at cdphe.humanresources@state.co.us or call 303-692-2060, option 5.