Executive Assistant, President US Generics
Full Time
Somerset, NJ 08873
Posted
Job description
Overview:
The Executive Assistant to President, US Generics is responsible for providing all high level administrative support including arranging high volumes of international travel, editing and at times assisting to create PowerPoint content, complex expense reporting, and greeting/assisting guests including the CEO and other global leadership of Lupin Ltd.
Responsibilities:
Qualifications:
Technical Skills
OTHER REQUIREMENTS
Lupin is comprised of a fast growing, innovative and robust team of manufacturing, Research and Development and commercial divisions. Together these entities make up the generic and branded U.S. business. Lupin has a significant generic pipeline, and a branded focus on women’s health. Our first Research and Development facility in the US is located in Coral Springs, Florida which focuses on generic and branded orally inhaled and nasal drug products. Somerset, New Jersey is home to one of twelve commercial manufacturing sites globally and the only commercial manufacturing facility in the United States for Lupin, as well as additional Research and Development teams. Lupin is prided on being people-focused and centered around how impactful we are with our customers. Dollars are not a measure of success but rather the people we help along the way.
The Executive Assistant to President, US Generics is responsible for providing all high level administrative support including arranging high volumes of international travel, editing and at times assisting to create PowerPoint content, complex expense reporting, and greeting/assisting guests including the CEO and other global leadership of Lupin Ltd.
Responsibilities:
- Arrange complex and detailed international travel plans and itineraries, compiles documents for travel-related meetings
- Manage calendar and schedules appointments for the President of the division
- Create detailed and comprehensive PowerPoint presentations for company-wide Town Hall meetings and other executive presentations
- Compile expense reports with international exchange rates
- Preparing and issuing divisional announcements from the Somerset division's President
- Excellent calendar management skills, including the coordination of complex executive meetings in several different countries
- Conserve executive’s time by reading, researching and routing correspondence, drafting letters and documents
- Greet and attends to visitors; provides visitor hospitality
- Liaise with vendors for office-related matters such as signage, furniture, catering, etc.
- Manage incoming calls
- Support the Key Leaders working with the President of US Generics
- Arrange and manage complex conference itineraries
- Other duties as assigned
Qualifications:
- Minimum of 5 years' supporting C-Suite Executives for travel, meeting arrangements, expense reporting, and PowerPoint compilation
- Experience scheduling complex international travel and meetings
- Bachelor's Degree in Business Administration or similar field required preferred
- Pharmaceutical Industry experience preferred
Technical Skills
MUST have excellent skills with Powerpoint, Outlook, Concur, and strong general knowledge of other Microsoft Office applications.
OTHER REQUIREMENTS
- Above average oral and written communication skills
- Excelllent working knowledge of Microsoft Teams, in addition to MS office
- Sense of urgency and use of good judgement when dealing with time constraints
- Structured and organized thinker.
- Excellent organizational and planning skills with ability to manage and prioritize multiple tasks
- Strong interpersonal skills; capability to work with a team as well as with a great deal of autonomy
- Service-centric attitude with a proven ability to anticipate needs and handle each situation with diplomacy and discretion
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