Job description
Summary of Essential Job Duties:
Responsibilities:
- Manage complex calendar for Vice President & Chief Pharmacy Officer
- Scheduling meetings for Vice President and Chief Pharmacy Officer
- management of calendars and support for 2 Executive Directors
- Ensure pharmacy site licenses and necessary documents are maintained, current and readily accessible
- Schedule meetings with a variety of individuals within and outside the organization including pharmacy, medical and nursing staff, executive mgmt. and pharmacy leaders, confirm details with all meeting participants.
- Process expense reports and internal documents
- Prepare agenda, minutes and materials for pharmacy and interdisciplinary meetings
- Support development presentation materials and documents using MS Office Suite
- Collect, compile and analyze data and information.
- Ensure manager files are current and meet regulatory requirements
- Ensures confidentiality and controls access to sensitive information.
- Respond to department-relevant questions from internal and external contacts.
- Act as administrative liaison for Chief Pharmacy Officer within and external to organization.
- Responsible for maintaining standards of professional ethical practice in accordance with the regulatory agencies.
- Collaborate with other assistants to support dept and staff needs
- Manage additional projects as needed.
Qualifications:
- Bachelor’s degree.
- 3 years experience in a healthcare environment.
- 3+ years of experience supporting a senior level executive.
- Ability to manage workload in a very busy professional environment.
- Strong writing skills and advanced proficiency with MS Office Suite including Word, Powerpoint and Excel.
- Excellent oral communication, customer service and team skills
- Able to solve problems independently and anticipate executive needs.
- Multi-tasks with accuracy and attention to detail.
- Displays a high level of initiative and strong follow through.
- Eagerly takes on responsibilities with a sense of personal ownership and integrity.
Requirements:
Bachelor’s degree
Working Title: Executive Assistant, Pharmacy
Department: Pharmacy Administration
Business Entity: Cedars-Sinai Medical Center
Job Category: Administrative
Job Specialty: Administrative
Position Type: Full-time
Shift Length: 8 hour shift
Shift Type: Day
Base Pay:$34.25 - $53.09
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