Description

Salary Range: $58,000 - $68,000

Posting Expires: 5-8-2023

The Mayor’s Office of Equity, Diversity, and Inclusion (OEDI) works to identify and develop systems & behavioral change solutions that advance equitable outcomes to Move Atlanta Forward.

Job Overview

Seeking an equity-focused leader who values people and relationships. This new team member will have a passion for and experience with providing a broad range of administrative support for executives who need to prioritize, balance and strategically manage time, communication and efforts. This Executive Assistance (EA) will have experience with complex scheduling, developing communications for senior organizational leaders, meticulous attention to details, and be a proactive problem solver.

This EA serves as a liaison between an assigned department and other administrative and support departments, manages support operations of large, complex and/or diverse city departments. This EA may supervise clerical and other support staff; may be in charge of a specific area of assignment as directed by the Department Head or Department Deputies. This is an experienced skilled position that routinely works with the most challenging assignments; serves as a specialized subject matter expert in one or more specific areas; and supports the work of a team.

Responsibilities and Duties: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

• Helps create and ensure accuracy of written communications and reports; drafts correspondence, schedules, memos, spreadsheets, presentations, and other documents from notes, dictation and other sources. Independently responds to letters and general correspondence of a routine nature in support of the executive.
  

• Performs a wide variety of executive secretarial and administrative duties as required by daily operations within the assigned department. Coordinates office activities and schedules; develops and recommends office policies, procedures and systems; ensures smooth office operations. Assists in preparing speeches and news releases. Researches and analyzes routine administrative projects.
  

• Receives and screens all communications including telephone calls and email messages; provides assistance using independent judgment to determine messages that require priority attention; prioritizes and facilitates communication.
  

• Helps create and ensure accuracy of written communications and reports; drafts correspondence, schedules, memos, spreadsheets, presentations, and other documents from notes, dictation and other sources. Independently responds to letters and general correspondence of a routine nature in support of the executive.

• General scheduling and calendar management, as well as, meeting preparation and scheduling.

• Keep the executive apprised of upcoming deadlines or urgent requests. Initiate follow-up actions as appropriate.

• Support and implement the technology and production for virtual meetings.

• Assist with special projects, presentations, meetings, and/or events as needed.

• Serves as a liaison for the assigned department and other City Departments, divisions and outside agencies; negotiates and resolves significant issues.
  

• Serves as a departmental representative on special projects, committees and tasks forces as assigned.

• Makes travel arrangements; maintains appointment schedules and calendars; arranges meetings and conferences.

• Participates and assists in the development and administration of assigned department budget; performs related duties and fulfills responsibilities as required.

Qualifications:

Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.

• Strong verbal and written communication, organizational, management, human relations, and technical skills. Knowledge and skills in the use of computers. Strong verbal and written communication, organizational, management, human relations, and technical skills. Knowledge and skills in the use of computers.

• Knowledge of management and administrative practices, policies and procedures as necessary in the completion of daily responsibilities.

• Skill in communicating and interacting with early career

professionals, elected officials, management, employees, members of the general public and any other groups involved in the activities of the City.

• Ability to develop and administer operations and staff plans and

objectives; ability to develop and implement long-term goals in order to promote effectiveness and efficiency. 5+ years experience supporting a C-Suite level executive or equivalent educational credentials and experience

• Ability to keep abreast of any changes in policy, methods, operations, budgetary and equipment needs, etc. as they pertain to operations and activities.

• Proactively embraces change, and thrives in a dynamic, fast paced environment while managing priorities. Identifies as organized, self-motivated, a critical thinker and problem solver.

• Demonstrates ability to effectively interact with diverse populations with cultural competence.

• Ability to use independent judgment and a high level of discretion including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.

Qualifications

• 
  Bachelor's degree and 2+ years of related experience or 5+ years of professional experience in a similar role.

• Strong proficiency in Microsoft Office Suite.

• A commitment to learning about and advancing equity, diversity and inclusion.

Preferred Education & Experience

• 5-7 years of management, public relations, communication, human resources or related experience including 1-3 years supervisory and project management experience and/or support for a C-Suite level executive.

• 
  2+ years of experience in the diversity, equity, inclusion, belonging and/or justice sector.