Job description

Executive Assistant

Orora Packaging Solutions is seeking an experienced the Executive Assistant is responsible for providing high-level administrative support to senior level executives within the company, including but not limited to managing their schedules, travel, and expenses. The ideal candidate is highly organized, pragmatic, an expert multi-tasker and is not easily overwhelmed. Additionally, the Executive Assistant is comfortable interfacing with all levels of internal management and staff as well as outside customers, vendors, and candidates in a fast-paced environment. This role maintains and protects highly confidential corporate information, is the first point of contact, both internally and externally, and works independently with minimal supervision or direction.

Summary of Role and How You'll Fit In

As a member of the Executive Administrative Team, this position will directly support the company President, V and CHRO, and various Executive Leadership Team members in several capacities by performing a variety of administrative functions such as, but not limited to, scheduling appointments and maintaining calendars, coordinating meetings, events, and travel, managing company-owned event tickets, composing various types of correspondence and communications, managing vendor accounts, reconciling and preparing expense reports, responding to co-worker and customer requests, and working on various projects as directed with a high level of confidentiality. Additionally, researching and assisting in the creation of management presentations, supervising administrative staff, and managing office/building maintenance.

Reports to: Reporting to VP, CHRO-North America

Location: Buena Park, CA

FSLA: Non-Exempt

Responsibilities

· Manage and coordinate logistics for meetings and events

· Maintain calendars for executives

· Book complex travel including multi-leg trips, visa requirements, etc.

· Ensure supported executives are prepared with all materials and information for meetings, events, and travel by compiling reports and/or presentations

· Maintain office supply inventory

· Generate reports in Word, Excel and PowerPoint

· Prepare and reconcile expense reports

· Ensure facility is maintained appropriately and resolve any issues that may arise

· Work collaboratively with other global executive assistants as needed

Qualifications

· 5+ years executive support experience within a fast-paced professional environment

· Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating

· Proactively identifies and addresses potential issues or conflicts

· Strong attention to detail, follow-up and excellent organizational skills

· Ability to treat sensitive and confidential information with appropriate discretion

· Strong sense of urgency, adaptability, flexibility and resourcefulness

· Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines

· Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint

· Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills

· Occasional after-hours work may be required

· Bachelor’s degree preferred

Competencies:

This position requires the ability to demonstrate the following competencies:

· Business Mastery

· Integrated Leadership

· People Development

· Change Management

· Intellectual flexibility & technical acumen

Physical Demands & Work Environment

· Please refer to Job Analysis

The physical demands and work environment are representative of those a team member encounters while performing the essential duties. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. Please reach out to careers@ororagroup.com for additional support and guidance.

About Us

At Orora Packaging Solutions, our vision is to be the industry-leading packaging solutions and displays company. We believe our packaging touches lives. Together, we deliver on the promise of what’s inside. We help customers develop optimized packaging solutions that transform the packaging experience. From custom packaging design and packaging materials to prototype development and manufacturing, packaging automation and equipment, kitting and fulfillment, global sourcing, and full service warehousing and logistics, our packaging consultants develop cutting-edge, innovative solutions that take a product from concept to consumer.

What We Value

Teamwork: We are one Orora, without silos. We keep each other safe. We are in it together or not at all.

Passion: Be courageous. Be curious and innovate. Be responsible and deliver.

Respect: For each other. For the community. For our customers.

Integrity: Do what is right. Be true to what we stand for. Be true to the promise we made

What we Offer

Our rich benefits packages are designed to support the health and well-being of both our eligible co-workers and their families. Here's a sample of the benefits we offer:

· Medical

· Dental

· Vision

· Generous PTO

· 401(k) with a Company Match

· Flexible Spending Accounts

· Employee Assistance

· Group Life and AD&D

· Voluntary Life and AD&D

· Group Short-Term Disability

· Group Long-Term Disability

Compensation: $38.00-$49.00/hr

*The actual base salary offered to a candidate will vary based on several factors, including, but not limited to, years of relevant experience and geographic location.

Equal Employment Opportunity

We are an equal opportunity employer committed to fostering a culturally diverse organization. We strive for inclusiveness and a workplace where mutual respect is paramount. We encourage applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, disability, sexual orientation, gender identity and expression, or veteran status. We will provide reasonable accommodations to qualified individuals with disabilities, as need, to assist them in performing essential job functions.

Recruitment Agencies

Orora does not accept unsolicited agency resumes. Orora is not responsible for any fees related to unsolicited resumes.

Solicitation of Payments

Orora does not solicit payment from our applicants and candidates for consideration or placement.

Job Type: Full-time

Pay: $80,967.00 - $103,936.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Buena Park, CA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 3 years (Required)
• Microsoft Office: 3 years (Required)
• Microsoft Powerpoint: 3 years (Required)

Work Location: Hybrid remote in Buena Park, CA

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