Scope of the position: provide efficient and effective administrative and general support to the CEO in performance of his/her duties. Provides administrative support to other key executives. Leads projects as directed by the CEO. Represents Company in a professional and efficient manner while effectively handling multiple administrative responsibilities. Ability to work independently and with moderate level of supervision required to meet various deadlines.

Primary Duties and Responsibilities include the following. Other duties may be assigned.

• Manages and coordinates the CEOs calendar utilizing MS Outlook and schedule appointments.
• Manages priorities of the CEO’s time on an empowered basis. Manage shared calendars as assigned.
• Coordinates appointments, customer visits, and international visitors.
• Manages the conference room’s reservation schedule.
• Prepare travel itineraries and expense reports the CEO other executive level management as needed.
• Organize and coordinate Board Meetings, Executive meeting, internal and external meetings, and company events as directed.
• Screen mail, telephone calls and email correspondence and respond to routine correspondence independently when possible.
• Leads special projects and directs others as assigned by the CEO.
• Initiate routine and some non-routine correspondence.
• Organize and manage the CEO paper and electronic files.
• Takes notes and prepare minutes for management meetings as needed.
• Prepare complex presentations or reports using advanced features of MS Office Suite.
• Maintain and update electronic or other databases as directed.
• Maintain strict confidentiality of all the CEO and company correspondences as well as personal matters.
• Represent the Company in a professional manner.

Interactions

These are the primary internal and external constituents an individual works with and/or supports on a regular basis in performing the essential duties and responsibilities of their role:

• CEO, direct report
• CFO
• HR VP & Staff
• Director of Operations
• Other Company Managing VP’s, Directors and Sales Directors
• Other Company employees in Milwaukee, Cedar Rapids, and Dothan
• Lesaffre Group Leadership & Personnel – many locations/departments
• Company Travel Agent
• Resort/Hotel Sales Directors, Conference Service Mangers, and staff
• Restaurant/Catering Managers, Private Dining/Group Salespeople, and staff

Education and/or Experience

Bachelor's degree (B. A.) from a four-year college or university; or five to ten years related experience and/or training; or equivalent combination of education and experience. Experience in a multicultural company preferred. Experience in a manufacturing company or Food Industry preferred.

Language Skills and Cultural Awareness

Fluent in English required. Formal/conversational French and able to effectively translate in either direction between English or French including subtleties desired. Experience with and understands cultural norms in France and the US.

Computer Skills

To perform this job successfully, the candidate must have advanced skills in MS office suite of products, especially Outlook, Word, Excel, and PowerPoint. For example, must have ability to efficiently create pivot tables and complex graphs from spreadsheet data tables. Proficiency to produce very professional presentations from complex content is required.

Other Qualifications

Basic understanding of accounting and financial reports.

Travel estimated 10%. Travel may be more frequent in the first 3- 4 months during the training period.

Supervisory Responsibilities: N/A

Abilities and competencies

To perform the job successfully, an individual must function autonomously in his/her responsibilities and demonstrate the following abilities/competencies:

• Interpersonal Skills - Interact and communicate skillfully with individuals at all levels of the organization.
• Confidentiality - Maintain the highest level of confidentiality and trustworthiness while handling company information and CEO correspondences.
• Organization Skills - Schedule appointments, travel, conference calls and meetings for multiple individuals across time zones.
• Communication - Superior written communication skills. Ability to draft memos, write meeting minutes or prepare professional presentations with minimum directions.
• Multi-tasking - Able to coordinate and manage tasks and projects in a fast-paced office environment, in a concurrent, efficient and timely manner.
• Detail Orientated - concerned with ensuring the accuracy, quality and orderliness of work. Provide continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Analytical Thinking - Able to interpret, sort and reorganize data tables and charts and apply critical reasoning to facts and information received.
• Problem Solving - Able to identify and resolve problems in a timely manner; Gather and analyze information skillfully; Develop alternative solutions; Use reason when dealing with emotion.

• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Customer Service - Manages difficult or emotional internal and external customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
• Project Management - Develops and manages project plans and teams; Coordinates projects; Communicates changes and progress; Completes projects on time and budget.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Communication and relationship skills

Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Skilled in working on a team and dealing effectively with conflict.

Mathematical skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret charts and graphs.

Reasoning ability

Ability to apply common sense understanding and critical reasoning to carry out tasks. Ability to deal with and solve problems involving several variables and constraints.