Job description

LeadStack Inc. is an award-winning, one of the nation’s fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we’re proud to partner with some of the most admired Fortune 500 brands in the world.

We are looking for an administrative assistant I to support two VPs of Business Affairs for our US TV Studio, headquartered in Culver City, CA. This role may also provide occasional departmental administrative support, as needed. The assistant will be a key member of a fast-paced team that makes deals to develop, produce, and license content for the TV Studio.

Responsibilities:

Provide organizational and administrative support to two VPs

Preparing and researching deal memos

Roll calls and manage phone sheet. Also provide phone coverage for other executives within the department when needed

Heavy schedule/calendar management

Coordinate all internal and external meetings and calls (across multiple time zones)

Collect and prepare information/documents for all meetings and conferences

Generate monthly expense reports

Manage and track executive approval flow

Maintain departmental contact database

Assist in drafting letters, agreements, abstracts, and memorandum

Copying, filing, organization of paperwork

Note taking on calls and during meetings, as needed

Keep track of necessary office supplies and order updates

Assist in various projects as they arise such as, organizing departmental events, gifts, etc.

Assist visiting executives, as needed

Other projects as required

Requirements:

Skills & Competencies

Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required; Filemaker, Adobe, Keynote preferred

Strong internet research skills using various search engines, databases, and social media platforms

Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills

Exceptional organizational and follow through skills

Ability to multi-task and prioritize with attention to detail

Ability to independently solve problems

A self-starter with a team player attitude

Take responsibility for and ownership of tasks

At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities

Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.

Experience

Minimum of 1-2 years administrative experience

Entertainment industry experience preferred (specifically television, film, or animation)

Education: B.A., B.S., or equivalent experience preferred

To know more about current opportunities at LeadStack, please visit us at https://leadstackinc.com/careers/
Should you have any questions, feel free to call me on 6504107570 or send an email on laxmi.chutani@leadstackinc.com

Job Type: Contract

Salary: $25.00 - $27.00 per hour

Schedule:

• 8 hour shift

Work Location: One location

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