Job description
Initial Posting Date:
05/09/2023
Application Deadline:
05/22/2023
Agency:
Department of Transportation
Salary Range:
$3,022 - $4,465
Position Type:
Employee
Position Title:
Executive Assistant
Job Description:
Executive Support Specialist 1 – Executive Assistant
Oregon Department of Transportation
Delivery & Operations Division – Statewide Project Delivery Branch
Business Operations Section – Administrative Services Unit
Salem
Oregon Department of Transportation
Delivery & Operations Division – Statewide Project Delivery Branch
Business Operations Section – Administrative Services Unit
Salem
The role:
Bring your administrative talents to the Administrative Services team and develop new skills as an executive support specialist! In this important role, you will provide confidential executive and business support to section and unit managers. Showcase your skills as you ensure a smooth flow of services and communication within the section and our customers. Apply today!
We encourage people from all backgrounds to apply for our positions and hope you will join us on our path to diversity, equity, and inclusion. We are an agency that embraces social equity through our values, strategic planning, and actions. Leaning into our equity priorities means we continually examine what we do, the impact we have, and our progress toward weaving social equity into who we are. To learn more about our social equity commitments,
visit our Social Equity website
.
If you are a current State of Oregon employee, you must apply through your
employee Workday profile.
A day in the life:
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Provide confidential executive and business support to the section managers.
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Coordinate the manager’s schedule and activities.
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Track and follow up on assignments and projects.
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Research, summarize and assemble meeting materials.
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Serve as a liaison with both internal and external customers.
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Provide all human resources (HR) assistance for the managers including recruitment and onboarding support.
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Provide Time & Attendance Management System (TAMS) assistance to managers and employees.
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The position is predominantly indoor office work.
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The work environment may at times be stressful while handling multiple assignments with competing demands and schedules.
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Limited hybrid work options available.
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To request a copy of the position description, which includes all duties and working conditions, please emailODOTRecruitment@odot.oregon.gov.
What’s in it for you:
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Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more.Click hereto learn about working at the Oregon Department of Transportation.
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Live, work and play inSalem, Oregon!
Want to know about new job postings?
Click here
to subscribe for email notifications through GovDelivery!
What we need:
Three years of clerical/secretarial experience which included:
One year at a full performance level performing typing, word processing, or other generating of documents and lead work responsibility or coordination of office procedures.
Courses or training in office occupations or office technology may be substituted for up to one year of the clerical/secretarial experience.
No substitution will be made for the one year at the full performance level.
One year at a full performance level performing typing, word processing, or other generating of documents and lead work responsibility or coordination of office procedures.
Courses or training in office occupations or office technology may be substituted for up to one year of the clerical/secretarial experience.
No substitution will be made for the one year at the full performance level.
What we’d like to see:
If you have these qualities, let us know! It’s how we will choose whom to move forward!
Note: You do not need to have all of these qualities to be eligible for this position.
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Experience researching and using data and resources to make decisions and solve problems.
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Experience planning and completing work assignments to accomplish team goals.
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Experience contributing to a positive, respectful and productive work environment and working collectively and respectfully with coworkers.
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Experience in prioritizing, reviewing, and providing error free work in a time sensitive environment.
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Experience applying critical thinking skills to problem solve customer inquiries while following confidential protocols.
How to apply:
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Before applying,click hereto visit our applicant information website to learn more about our process.
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Complete the following required steps:
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Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
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Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.
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Your cover letter must be limited to no more than two (2) pages.
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Please address your cover letter to Zenas Burgin, Administrative Services Manager.
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Generic cover letters and/or cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.
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If you are an internal applicant, you must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.
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If you are an external applicant, you must upload your cover letter in the ‘Resume/CV’ section of the application.
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Complete questionnaire. Answer the checkbox-style questions before submitting your application.
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After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
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If you are a veteran, you may receive preference.Click here for more information about veterans’ preference. The task to claim preference will come before the public records request and gender identity questionnaire tasks.Click herefor a guide on how to upload your documents. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments.
Need help?
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For questions, call 971-273-8687 or emailODOTRecruitmentEM@odot.oregon.gov.
Additional information:
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We may also use other factors to help us decide who will move forward, such as transferable skills, experience, education, and alignment withODOT values.
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We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer.
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Don’t attach extra documents. We will only look at documents that we ask for.
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We may use this recruitment to fill multiple or future vacancies.
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We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
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You will be represented by the Service Employees International Union (SEIU).
Human Resources/Recruitment, MS12
355 Capitol St NE
Salem OR 97301-3871
Fax 503-986-3895
ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.
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