Job description

This is a hybrid position where you will work 3 days on-site and 2 days at home.

Rockport Healthcare (parent company of Alameda and other SNFs) is seeking an experienced, personable, and professional Executive Assistant to assist our Regional Manager.

Duties and Responsibilities:

• Manage complex calendar scheduling
• Organize business meetings and logistics, such as scheduling, sending reminders, arranging catering and setting up virtual/in person appointments
• Manage extensive and complicated travel arrangements thoroughly
• Collaborate with a variety of stakeholders to ensure cross-operational practices and information are shared and acted upon as needed
• Process and present financial data to different stakeholders
• Attend company and executive team meetings, track agenda, and keep notes
• Ensure regulatory compliance
• Keep consistent and detailed records
• Other duties as assigned to meet the purpose of this role

Requirements and Qualifications

• Must have at least 5 years experience in the healthcare field
• Possess a keen understanding of the healthcare arena
• Must have at least 3 years experience as a personal assistant/executive assistant in a demanding/high energy or corporate atmosphere
• This position requires driving, valid driver license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment
• Must have high-quality written English with a discerning eye for detail and confident written communication skills
• Excellent communication skills; advanced administrative writing skills
• Excellent customer relations and organizational skills while using office practices and procedures
• Travel Logistics/Meeting management skills
• Working knowledge of Microsoft Office Products including Outlook, Word, Excel, PowerPoint and etc
• Demonstrate an excellent sense of priority, logic, objectivity, discretion, and confidentiality
• Must be comfortable handling sensitive issues
• Exhiit strong organizational and problem-solving skills

Physical Capacities: (With or Without the Aid of Mechanical Devices)

• Must be able to move intermittently throughout the workday.
• Possible bending, squatting, twisting and reaching
• Must meet the general health requirements set forth by the policies of the company
• Must be able to stand for and walk for extended periods of time
• Must be able to cope with the mental and emotional stress of the position

Environmental Conditions: Inside work, normal temperatures, some noise, occasional lifting of office equipment, driving

We an equal opportunity employer, in accordance with anti-discrimination laws. We prohibit discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. We conform to the spirit as well as to the letter of all applicable laws and regulations.

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Alameda, CA 94501: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 3 years (Required)
• Healthcare Field: 5 years (Required)
• Personal assistant: 3 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: Hybrid remote in Alameda, CA 94501

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