Job description

About us

The Consulate General of Belgium in Atlanta represents Belgium in the Southeast of the U.S.
Our office currently consists of 6 staff members. We are committed to being an equal opportunity employer and want to build a diverse team that represents a variety of backgrounds, perspectives, and skills.

We are seeking a motivated and versatile executive assistant to work in a supporting role to the Consul General and the consular section of our organization.

They will be in charge of the Consul General’s agenda, support the office’s functioning, organize and coordinate events of public diplomacy and will follow up on ad-hoc files in the economic, political and consular sections. In addition, they will also be in charge of the appointments and documents processing for passport and identity cards.

Their main duties will include:

· Manage the Consul General’s agenda and contacts.

· Manage the Consul General’s trips in the 10 states of our jurisdiction.

· Manage the Diplomatic Pouch and incoming and outgoing office mail.

· Manage and keep diplomats and office files in good standing with the US State Department including all formalities for a smooth transition of diplomats.

· Manage appointments for passports and ID cards and process documents for applications

· Organize events of public diplomacy, including cost estimation, securing sponsoring and/or developing collaborations with third parties. Drafting reports on these events.

· Accomplishing ad hoc projects in different fields: economic, political, educational and consular.

Profile

Candidates should have:

· advanced written and spoken knowledge of French and/or Dutch

· excellent organizational and writing skills as well as good knowledge of Microsoft Office programs

The following additional skills will be considered as assets:

· Working knowledge of a second Belgian national language (French or Dutch).

· Experience in or affinity for customer service

· Experience with working in a multi-disciplinary and multi-cultural environment.

Candidates should also be:

· interested in the Belgian society and culture.

· culturally sensitive and understand what communication is appropriate for a culturally diverse audience.

· autonomous, proactive, detail and customer service-oriented and demonstrate a sense of initiative.

· reliable and trustworthy.

Eligibility criteria

Candidates must meet the following minimum qualifications:

· bachelor’s/undergraduate degree or equivalent experience.

· excellent knowledge of English and advanced written and spoken knowledge of French or Dutch.

· U.S. citizen or U.S. Legal Permanent Resident.

What we offer

· A desirable international work environment with short communication channels and few hierarchical levels. Exposure to a global network in the South and beyond.

· A large degree of autonomy.

· A competitive salary.

· 24 days of paid vacation, in addition to 14 official holidays.

· Top-notch health insurance (85% employer’s contribution).

· A one-year contract, that may be extended into a permanent contract in the future.

Practical information

· Candidates should send their applications (resume and motivation letter) in English, Dutch or French to eline.goovaerts@diplobel.fed.be. Please use subject line: “Application Executive assistant - [your name]”

· Closing date for the submission of applications is May 5, 2023

· A preselection of candidates who best meet the criteria for the post will be made based on qualifications and professional experience as described in the resume and motivation letter.
Preselected candidates will be invited for an interview.

Job Type: Full-time

Pay: $51,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Atlanta, GA 30303: Reliably commute or planning to relocate before starting work (Required)

Language:

• French and/or Dutch (Required)

Work Location: One location

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