Executive Administrative Specialist

Company Description:

Network Runners, Inc. is an Information Technology Solutions Company - providing innovative IT solutions and organizational support within the DOD and the Civil sector. Our largest presence is in the U.S. Marine Corps, U.S Army, U.S. Navy, U.S. Air , DISA, Joint Agencies, DIA, USDA/NIFA, USDA/FNS, USDA/FSIS, USDA/FSA, BPD, BFS etc. providing Information Technology and Organizational Support solutions. Today, NRI’s experienced, and highly qualified team members are in nearly a dozen cities nationwide. We are recognized for our value, ingenuity, and mission focus. Headquartered in Sterling, Virginia, NRI is now an established CMMI Maturity Level 3 and ISO 9001: 2015 Certified Small Disadvantaged Business, Woman Owned Small Business, Virginia MBE, and Maryland MBE.

Clearance Required – **Must have an active Secret Clearance**

Position Description:

Network Runners is seeking an Executive Administrative Specialist to support the Air Force Office of Scientific Research (AFOSR) which is a global organization that discovers, shapes, and champions basic science that profoundly impacts the future United States Air Force (USAF) and United States Space Force (USSF).

Responsibilities:

• Assist POs and PCs by providing administrative support as defined for AFOSR mission.
• Receptionist responsibilities including answering the phone, taking messages, routing messages appropriately, sending and receiving of FAXs, making photocopies, scanning documents, and administrative tasks assigned.
• Perform administrative review and proof reading of documents and briefings for proper spelling, format, and grammar, against provided templates. This includes but is not limited to memos, materials for public release, agendas, planning documents, and other documents.
• Coordinate and assist in execution of meetings, workshops, and events (in-person, virtual, or hybrid) with both internal and external participants, to include but not limited to scheduling, creating and distributing agendas, collecting briefings and documents from participants, invitational travel orders, set-up, hosting (shall be on- site support for in-person and hybrid events), escorting external visitors, meeting material preparation and distribution, note taking, meeting minute preparation, and tracking of action items;
• Manage shared calendars and Leadership personal calendars to deconflict meetings and maintain Leadership awareness of important internal and external events.
• Manage group email accounts and distribution groups to maintain communication across AFOSR Offices. Route tasks and action items received in group email accounts to the appropriate person for action and track applicable suspense dates.
• Provide Defense Travel System (DTS) authorization and voucher Non-DTS Entry Agent (NDEA) support.
• Create travel authorizations and/or vouchers for AFOSR personnel in accordance with the Joint Travel Regulations (JTR).
• Create invitational travel authorizations for external personnel when AFOSR has agreed to fund the travel, draft necessary approval memo and route according to AFOSR’s existing procedures.
• Track approved travel and notify appropriate management of the AFOSR office funding the travel (via email) when a voucher has not been submitted with five (5) days following the end of travel.

Education:

• Associates degree from an accredited US University
• DoD, USAF experience preferred
• Minimum five years' experience in High-Level Administrative Support
• Advanced proficiency in MS Office Suite.

Type of Job: Full Time
Salary: Competitive Salary
Benefits: Medical, Dental, Vision, 401K, HSA/FSA, LTD/STD, PTO, Federal Holidays
Work Location: Arlington, VA

Network Runners, Inc. (NRI) is an equal opportunity employer. NRI prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. NRI conforms to the spirit as well as to the letter of all applicable laws and regulations.