Job description

ABOUT THE COMPANY

The Oyster Lover is a new food truck and mobile raw bar catering company based in Suffolk County, Long Island, NY that launched in June of 2022. We’re an oyster farming family with sales and management professional backgrounds with a mission to make oysters (both raw and cooked) more accessible to the Greater New York area.

JOB DESCRIPTION

The Oyster Lover is hiring an Administrative Assistant that will be responsible for providing administrative support primarily to the founder of the company, while also maintaining a focus on driving operational efficiency across the team. This includes managing the day-to-day operations of the company, assisting with special projects, and providing clerical and administrative support to the team.

We’re looking for a jack (or jane!) of all trades with an entrepreneurial spirit who is detail oriented and can keep up with a fast paced ever changing environment. Our founder is looking for a partner who can help keep her accountable and occasionally make informed decisions in her absence. The expectation is that the Administrative Assistant will have an eye for excellence and be proactive in addressing issues and attempting to elevate the business.

This position will work remotely with flexible hours, but will be expected to attend a team meeting in or around Babylon Village (Long Island, NY) once a week.

MAIN RESPONSIBILITIES

(Please note this is an overview and not an exhaustive list)

• Support the owner and management team with scheduling and communications.
• Manage company e-mail inbox and all correspondences
• Managing and updating calendars
• Host and create agenda for weekly team meetings
• Create and maintain filing systems.
• Create operations manuals
• Maintain schedules and event calendar
• Coordinate staffing for all events
• Research and compile information.
• Manage and order inventory and truck supplies
• Create social media posts
• Generate and execute marketing ideas and materials
• Maintain records, processes, and procedures for company purchases.
• Act as primary contact with clients and vendors.
• Light website maintenance
• Collect team hours and coordinate execution of weekly payroll
• Maintain expense reports and conduct light bookkeeping
• Other administrative support tasks as assigned.

REQUIREMENTS

• 1-2 years minimum of office experience preferred
• Weekend availability
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to maintain confidentiality
• Familiarity with standard office procedures and equipment
• Social media content management preferred
• Familiarity with Quickbooks and tracking expenses
• Ability to work proactively and independently, and as a team when needed
• Computer skills: proficient with Microsoft Office, Google Workspace

Job Types: Full-time, Part-time

Pay: From $22.00 per hour

Benefits:

• Employee discount

Schedule:

• Choose your own hours
• On call
• Weekend availability

Ability to commute/relocate:

• Babylon, NY: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Google Suite: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)

Work Location: In person

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