Job description

24 - 29 hours per week

QUALIFICATIONS: Any combination of training and work experience which indicates possession of the required knowledge, skills, and abilities. An example of an acceptable qualification is:

· Completion of secondary education or equivalent (high school or GED) with business education/ office support coursework; associate’s degree in applied business, accounting, office support, or other related discipline preferred.

· Minimum of two (2) years business office experience required, preferably in a health department or other public sector office setting.

· Maintain a valid driver’s license with access to reliable transportation and insurability according to Health District policy.

Bilingual (Spanish or Chinese) skills preferred

Working under the general supervision of the Director of Environmental Health,

1. Provides clerical support for environmental health section and services (e.g., types, files, answers phones, provides information, greets and directs clients, schedules appointments and meetings, prepares meeting minutes); completes data entry into appropriate software systems; prepares licenses and permits; faxes and receives records; sends, receives, and processes correspondence; completes monthly statistics information and other required reports; prepares quarterly fee remittances as required by Ohio Revised Code orders program materials; assists environmental health staff as needed.

2. Serves as the Vital Statistics Deputy Registrar for the Marietta/Belpre Health District; processes and prepares requests for vital statistics documents; places orders for missing or duplicate birth certificates from the state; prepares and submits vital statistics reports to the state; assumes responsibility for the proper maintenance, storage, and disposal of vital statistics records; files monthly, quarterly, and annual reports with the Ohio Department of Health (ODH) regarding vital statistics; prepares monthly reports for the Board of Health; runs monthly statistics reports for the Board of Elections and other agencies as requested; sends original birth and death certificates to ODH weekly.

3. Participates on quality improvement teams and/or employee work groups (e.g., identifies opportunities for improvement, contributes ideas for improving Health District operations and services, etc.).

4. Ensures all records and reports are maintained in accordance with Health District policy.

5. Attends meetings, seminars, conferences, and other job-related training sessions as required; represents agency in the community.

6. Demonstrates regular and predictable attendance.

OTHER DUTIES AND RESPONSIBILITIES:

1. Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.

2. Maintains confidentiality in accordance with Health District policy and all applicable laws and regulations.

3. Participates in Health District disaster preparedness activities; may be required to report for work outside normal working hours during an emergency.

4. Performs other related duties as assigned or directed in order to promote, further, and ensure the effective and efficient operation of the Marietta/Belpre Health District.

Skill in: use of modern office equipment; use of required computer software applications (e.g., Microsoft Outlook, Word, Excel); motor vehicle operation.

Ability to: carry out detailed but basic written or oral instructions; define problems, collect data, establish facts, and draw valid conclusions; recognize and deal with difficult situations effectively; exercise independent judgment and discretion; handle sensitive inquiries from and contacts with officials and the general public; gather, collate, and classify information; understand, interpret, and apply laws, rules, or regulations to specific situations; determine material and equipment needs; prepare accurate documentation; maintain records according to established procedures; compile and prepare reports; communicate effectively with clients and co-workers; develop and maintain effective working relationships; calculate fractions, decimals, and percentages; prepare accurate and concise reports; ensure quality of work; demonstrate cultural competency; maintain confidentiality; travel to and gain access to work sites.

EQUIPMENT USED TO PERFORM ESSENTIAL FUNCTIONS: This list is not intended to be all inclusive.

Standard business office equipment (e.g., computer, printer, telephone, fax machine, copier, postage meter, etc.); multi-line phone system; motor vehicle; MARCS radio.

Job Type: Part-time

Pay: $12.75 - $17.25 per hour

Schedule:

• Monday to Friday

Work Location: In person

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