Job description
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Position Title
DOMA Security and Office Manager
About this Opportunity
The David Owsley Museum of Art has a staff position available immediately. Responsibilities include overseeing day-to-day operations affecting visitor safety and the security of a university art collection. The position supervises 25-35 student workers and is responsible for scheduling, training, and monitoring 5-8 workers for 8 hours per day on weekdays (T-F) and 4 hours on weekends (Sat.). The person selected for this role must be willing to handle emergencies and be an effective liaison with University Police. Candidates possess strong customer service skills. The position also involves light office work, including correcting time sheets, collecting receipts, and ordering supplies.
Inclusive Excellence Statement
At Ball State University, inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our
Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts.
Salary Grade
10
Wages Begin At
15.90
FLSA
Non-Exempt
Hrs/Week
40
Pre-Employment Screening
Requires successful completion of a background check.
Position Function
Oversee day-to-day operations affecting visitor safety and the security of a university art collection with additional office work.
Minimum Education
Eighteen months of training or education beyond high school or equivalent.
Minimum Experience
At least one year of related experience.
Minimum Other
Proficiency in Microsoft Office Suite including Word, Excel, and Outlook; ability to work independently and as part of a team; excellent organizational skills; attention to detail; management of multiple priorities.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Associates degree or equivalent.
Preferred Experience
Three or more years of related experience.
Preferred Other
Position Title(s) Supervised
Student Assistants
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:
https://www.bsu.edu/about/live-near-your-work
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
Museum of Art:600030
Department Information
The David Owsley Museum of Art (DOMA) is an 87-year-old university art museum housing over 11,000 objects representing all seven continents. Accredited by the American Alliance of Museums, DOMA employs about 50 student assistants and interns per year. DOMA is a valuable research and teaching resource that balances global contemporary and historical art exhibitions with displays of a diverse permanent collection. Located in the Fine Arts Building, DOMA’s historic structure offers galleries, art storage, flexible classroom spaces, offices, and an educational environment that is free and open to the public, serving the East Central Indiana region.
Please visit bsu.edu/doma for more information about the collection and programs.
Department Email or Phone Number
765-285-5242
Duties & Responsibilities
Ranking
1
Job Duty
Under the Associate Director’s supervision, direct and administer the Museum of Art’s day-to-day security operations. Assist with oversight and maintenance of all museum security systems, including alarms, surveillance systems, access controls, and building maintenance as it relates to security in collaboration with the Associate Director and University Facilities.
Ranking
2
Job Duty
Supervise student employees. Advertise for positions, interview, hire, train, evaluate performance, discipline, schedule shifts, and assure security guard coverage for the Museum of Art’s regular hours, evening events, and weekends.
Ranking
3
Job Duty
Manage recorded information in the form of incident reports and visitor data.
Ranking
4
Job Duty
Open and/or close the Museum of Art multiple days per week and for special events, including after-hours events and weekends. Respond to and reset alarms after regular hours in collaboration with university police.
Ranking
5
Job Duty
Prepare, monitor, approve, and sign off on payroll records to for Museum of Art student employees.
Ranking
6
Job Duty
Manage and/or assist with special events, including catering arrangements, permits, setup, and cleanup.
Ranking
7
Job Duty
Monitor work orders; act as the Museum of Art’s main on-site contact and coordinator with university facilities; and provide workers with access to the building for maintenance, repairs, and projects.
Ranking
8
Job Duty
Maintain accounts; reconcile transactions for the Museum of Art’s credit card; maintain and purchase office supplies; monitor flow and approval of purchase orders and materials received; interact with campus departments regarding the movement of equipment.
Ranking
9
Job Duty
Perform reception and office duties; screen phone calls; greet visitors; direct and monitor visitor traffic; dispense information; distribute incoming office mail; prepare outgoing mail; assist with proofing and editing; maintain mailing lists.
Ranking
10
Job Duty
Maintain regular and predictable attendance.
Ranking
11
Job Duty
Perform other related duties as assigned.
Posting Detail Information
Posting Number
202301252SF
Desired Start Date
07/03/2023
Position End Date (if temporary)
Open Date
05/12/2023
Close Date
06/01/2023
Open Until Filled
No
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