Job description
Responsible for collaborating with Brandt’s management teams to develop and implement processes and procedures that enhance coordination, consistency, and efficiency while supporting the Company’s overall business plan. Perform a variety of routine and non-routine administrative tasks in support of assigned individuals, group of individuals or location. Interface with all departments of the organization to increase use of Brandt’s Travel & Expense platform.
Key Responsibilities:
- Train key personnel in all departments so they can book travel for other employees as needed
- Reconcile all travel expense & corporate activity on company credit card
- Work with Travel company to ensure best deals are received for car rentals & hotels
- Research & verify department invoices for payment
- Office Services – responsible for negotiating pricing with vendors (i.e., coffee service, janitorial etc.) code invoices and send for payment
- Assist Facilities & Fleet department with project level work as needed.
- Facilities Maintenance – negotiates pricing with cleaning vendor, landscaping vendor, etc., orders office furniture and signage.
- Assist with meeting coordination (meeting space, food, drinks, equipment, materials, etc.)
- Coordinate and confirm all aspects of event planning, including air travel, ground transportation and hotel as needed
- Assist with receptionist supervision
- Perform additional assignments as requested/needed
Qualifications:
- 4-yr business or technical degree plus a minimum 2 years in an executive support role (or minimum 6 years work history demonstrating levels of skill, knowledge, & experience)
- Outstanding written and verbal communication skills
- Excellent knowledge of Microsoft Office products
- Strong presentation preparation skills
- Excellent project management skills
- Excellent organizational skills
- Excellent multi-tasking and prioritization skills
- Strong negotiation skills
- Excellent ability to maintain discretion and confidentiality
- Ability to interface with all levels within the organization
- Ability to delegate and give direction to less-experienced administrative roles
- Works under general supervision
- Regularly exercises discretion and independent judgment
- Makes decisions based on issue and possible course of action
About Us
Ranked as a Top 50 Specialty Contractor in ENR Magazine, Brandt is one of the largest MEP firms in the United States. We perform the entire mechanical and/or electrical phases of large commercial, institutional and industrial construction projects. Brandt is headquartered in Carrollton, Texas, and maintains additional regional offices in Austin, Fort Worth, Houston, San Antonio and Waco.
The Brandt Companies, LLC is an affirmative action, equal opportunity, minority/female/veteran/disabled employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), age (40 or older), national origin, disability, genetic information, veteran status, or any other category protected by law.
Job Reference: TBC00347
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